Murray State Personnel Policies and Procedures Manual

Due to periodic change in federal and state law and in Murray State's Board of Regents' mandates, policies and procedures contained in this manual are subject to change. As University policies and procedures are modified and developed, revisions and additions will be made to the manual as quickly as possible. However, due to the time involved in the revision and distribution process, it is incumbent upon the reader to verify that a particular policy is the most current.

Additional policies and procedures are at Murray State's policy mall.

A document listing approved changes to the Personnel Policies & Procedures Manual is available here.

A copy of the policy manual can be obtained here.


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Interpretation and Rights

  1. Interpretation
  2. Disclaimer of contractual significance
  3. Reservation of rights
  4. Overview of the manual


  1. Definition of faculty
  2. Definition of staff
  1. Regular staff employees
  2. Temporary staff employees
  1. Registering a budgeted staff position when a vacancy occurs
  2. Registering a new regular staff position
  3. Recruitment of regular staff employees
  4. Hiring a regular staff employee
  5. Recruitment and hiring of temporary staff
  1. Definitions
  2. Requirements
  3. Promotion and transfer procedures
  4. Administrative procedures
  5. Transfer of accrued vacation and sick leave
  1. Involuntary termination
  2. Layoff
  1. Non-tenured faculty and staff
  1. Department responsibility
  2. Responsibility of departments to be cleared
  3. Faculty
  4. Staff
  1. Executive
  2. Administrative
  3. Professional
  4. Supervisory
  1. Workweek
  2. Shifts
  3. Days


  1. General information
  2. Non-exempt staff
  3. Exempt staff
  4. Faculty
  1. Required deductions
  2. Optional deductions
  3. Procedures
  1. Requirement to pay overtime compensation
  2. Time off without pay
  3. The workweek for computing overtime
  4. Working hours
  5. Compensation for University holidays
  6. Unscheduled University closing
  7. Overtime for the same employer
  1. Wage scale
  2. Wage increases
  3. Change of job
  4. Reclassification
  1. Criteria for receiving extra compensation
  2. Eligibility for extra compensation
  3. Limitations on extra compensation
  4. Grants and contracts requirements
  1. Method of recording time worked
  2. Verification of time worked
  3. Record retention
  1. Notifying supervisor of absence
  2. Consequences of failure to notify supervisor or department of absence
  3. No pay is authorized for the following unexcused absences
  4. Centralized University records
  1. Purposes of the evaluation
  2. Procedure
  3. Appeal process
  1. When the University remains open during inclement weather
  2. When the University closes due to inclement weather

Leave of Absence

  1. Eligibility
  2. Accrual and accumulation
  3. Scheduling/Utilization of vacation leave
  4. Transfer of accrued vacation leave
  5. Compensation for accrued vacation leave upon separation of employment
  1. Eligibility
  2. Accrual of sick leave
  3. Transfer of accrued sick leave
  4. Granting/Utilization of sick leave
  5. Requesting sick leave
  6. Evidence of disability
  7. Extension of leave
  8. Reinstatement of sick leave for former employees
  9. Coordination with Workers' Compensation
  10. Disability retirement
  1. Establishing the University calendar
  2. Holiday compensation for regular employees
  3. No holiday compensation
  1. A party to the litigation
  2. Witness
  3. Jury duty
  1. Responsibility
  2. Membership
  3. General operating procedures
  4. Contributions
  5. Criteria for Sick Leave Bank usage
  6. Application and withdrawal
  7. Sick Leave Bank application and approval process
  8. Appeals Committee
  9. Discontinuation

Other Benefits

  1. Eligibility
  2. Life insurance
  3. Optional life insurance coverage
  4. Medical insurance
  5. Tax-Saver Program
  6. Coverage periods
  7. Consolidated Omnibus Budget Reconciliation Act
  8. Coverage during pending disability retirement
  9. Right to change benefit coverage
  1. Eligibility
  2. Information resources
  3. Social Security
  4. Type of system
  5. Deferred income tax payments
  6. Administration
  7. Contributions
  8. Relation of contribution, salary, and service credit - Kentucky Teachers' Retirement System
  9. Annual statement of account
  10. Beneficiary designation
  11. Benefit coverage
  12. Reciprocity - Kentucky Teachers' Retirement System
  1. Eligibility
  2. Information resources
  3. Social Security
  4. Type of system
  5. Administration
  6. Reciprocity
  7. Beneficiary designation
  1. Record requirements
  2. Payroll deductions
  3. Deduction exemptions
  1. Accident reporting requirements
  2. Statutory benefits under the law
  3. Additional benefits provided by the University
  1. Eligibility
  2. Between school term ineligibility
  1. Intent of 403 (b) plans
  2. Approved companies
  1. Available information
  2. Enrollment in the plans
  3. Changes in existing plans
  1. General qualifications
  2. Qualifying courses
  3. Employee responsibility
  1. General qualifications
  2. G.E.D. Examination

Rights and Responsibilities

  1. Definition of a grievance
  2. Exemptions to this policy
  3. Procedure
  1. Grievance Procedures
  2. Grievance/Complaint Preparation Guidelines
  1. Procedures
  2. Offenses and disciplinary action
  3. Action for continuation of offenses
  4. Record retention
  1. Management responsibility
  2. Employee responsibility
  3. Employee rights
  4. Compliance with the law
  5. Disciplinary action including termination
  1. University's responsibilities due to employee's external indebtedness
  2. University's obligation to collect internal indebtedness
  1. Purpose
  2. Authority
  3. Reviewed
  4. The Staff Congress
  5. The University standing committee system
  6. The University standing committees
  7. Affirmative Action Committee

Services and Opportunities

Murray State University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools Commission on Colleges to award associate, baccalaureate, masters, specialist, and doctorate degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of Murray State University.