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Program checklist

 

CEA - Cultural Experiences Abroad

Study Abroad Checklist

These are the deadlines for Murray State University. You will have a separate set of material to complete for CEA.

Spring DEADLINES:
Final Application Deadline:
October 9, 2009
Paperwork Deadline:
November 9, 2009
Mandatory Orientation*:
Saturday, November 21, 2009,
8:00 am – 3 pm, Curris Center Theatre

Summer DEADLINES:
Final Application Deadline:
February 12, 2010
Paperwork Deadline:
March 22, 2010
Mandatory Orientation*:
Saturday, April 3, 2010,
8:00 am – 3 pm, Curris Center Theatre

Fall and Year DEADLINES:
Early Application Deadline:
November 6, 2009
Final Application Deadline:
February 12, 2010
Paperwork Deadline:
March 22, 2010
Mandatory Orientation*:
Saturday, April 3, 2010,
8:00 am – 3 pm, Curris Center Theatre.

*An exemption to attend the all-program session of orientation may be requested IF you have attended a study abroad orientation or participated in study abroad within the last 24 months. You MUST complete an Orientation Exemption Request to be excused from the mandatory session. All students who are excused from the all program orientation will still be required to attend the program-specific orientation session. If you do not attend the mandatory orientation, you will not be permitted to participate in any study abroad program. Breakfast and lunch will be provided. Parents and/or spouses are welcome to attend.
ALL LATE PAPERWORK WILL INCUR A $10 FEE PER ITEM PER DAY.

Step 1


Students must apply to both CEA and the MSU Study Abroad Office. MSU students cannot complete the online version of the CEA Application, but instead must turn in a hard copy to the study abroad office with the CEA application fee of $75.

Step 2


After notification of acceptance, you will be REQUIRED to complete the following and return it to the Study Abroad Office:

  • MSU Study Abroad Application
  • $100 Non-Refundable MSU Application Fee
  • 2x2 Photo
    The Study Abroad Office can take your photo digitally when you submit your application. If you choose to submit your own photo, it must be attached to your MSU application and must show your full face without a hat or sunglasses. Please write your name on the back of the photo and DO NOT staple or tape it to your application.
    Walgreens provides a 15% discount on passport photos. At the Photo Counter, let them know you are part of MSU Study Abroad and provide our phone number, 809-2277, to receive the discount.
  • Anticipated Evaluation of Credit
    You MUST see the requirements for this document before completing it.
  • Disciplinary History
    This form must be taken to the Student Affairs Office, Ordway Hall, for completion and returned directly to the SA Office. You CANNOT deliver this form to the SA Office.
  • Flight Itinerary
    Your detailed flight itinerary must include ALL flight information both traveling TO and FROM your program site: any and all flight numbers, airlines, times and cities. This can be emailed or provided in hard copy.
  • Handbook Confirmation
    You can find the handbook confirmation at the end of the Study Abroad Handbook. This form must be signed and returned to the Study Abroad Office confirming that you have read, understand, and agree to abide by all rules and regulations in the Study Abroad Handbook and any program supplementary material provided by the MSU Study Abroad Office of the Institute for International Studies.
  • Medical Information Form
    All information provided on the Medical Information Form is used in the Study Abroad Office to better serve you in an emergency. Please voluntarily provide complete and accurate medical information so we can better assist you. If you need to request accommodations for a disability, please complete the Accommodations Request Form. Also check the resources in Step 3 for considerations for study abroad.
  • MSU Transcript
  • Overseas Course Descriptions
  • Passport Signature Page
    After you receive your passport, sign the page above your picture page. Make a copy of these pages or bring the passport into the SA Office to have a copy made. Keep a copy for your parents as well. This cannot be faxed! For details on how to apply for a passport, go here
    Walgreens provides a 15% discount on passport photos. At the Photo Counter, let them know you are part of MSU Study Abroad and provide our phone number, 809-2277, to receive the discount.
  • Release Form
    This form must be notarized by a Notary Public. The Institute for International Studies secretary is a notary and is available to notarize this form for you.

See Item Descriptions below to Determine Which of These Items Applies to You:

  • Bio Sheet (Optional)
    This brag sheet is sent by MSU to your hometown newspaper so that you can be recognized in your community for what you are doing abroad. Many students submit a photo with the form.
  • Financial Aid Disbursement Letter Copy
    If you plan to use Federal Financial Aid (grants and loans) toward this program, you MUST submit to the SA Office a copy of your Financial Aid Disbursement Letter. Every student receives a letter from Financial Aid stating the grants/loans and the amounts he will receive. The SA Office cannot take the necessary steps to have your financial aid applied to your program unless proof that you are, in fact, receiving financial aid is provided.
  • Housing Exemption Form Participants in semester programs only
    If you are living on campus now and will live on campus when you return from your study abroad program, you need to complete a Housing Exemption Form for the semester you will be away. This allows your housing deposit to be held and applied to your future semester. If you do not complete this form, but do plan to live on campus, your housing deposit will be returned to you and you will have to re-apply to the MSU housing office for a space when you return.
  • MSU Scholarship Deferment Request Participants in semester programs only
    MSU scholarships do not apply to the cost of this program unless they are foundation monies. This means that achievement scholarships and any other MSU funds that are not foundation monies need to be deferred to the semester that you will return to MSU. Therefore, you should write a letter to the University Scholarship Office requesting this deferment. Give this letter to the SA Office for processing on your behalf.
    If you receive KEES money, it WILL still apply to the program, but you MUST notify the SA Office that you are receiving this money.
    If you receive money from any outside source, it is your responsibility to check with that source to determine if that funding will still apply to this program abroad.
  • MSU Scholarship Hours Exemption Request Participants in semester programs only
    All students who receive an MSU scholarship that requires semester service hours will not be required to complete these service hours during study abroad IF you complete the exemption request. Turn this into the SA Office for processing on your behalf.
  • Request for Payment from Financial Aid
    If you are receiving financial aid or KEES money, you can have this aid sent directly to your program for payment. The Request for Payment Form requests this action. PAYMENT WILL NOT BE SENT DIRECTLY TO YOUR PROGRAM AUTOMATICALLY, you must request it. If you do not complete this form, your aid will be sent to the address you have on file at MSU in the form of a check.

This is a checklist of what you MUST complete for MSU in order to participate in your study abroad program. Failure to complete the required items could result in an inability to gain credit for your program, a lack of availability of your Federal Financial Aid, a lack of housing available at MSU upon your return, or even dismissal from the program.

Step 3