State
Archives and Records Commission
Public
Records Division
Kentucky
Department for Libraries and Archives
IND=Indefinite
V=Vital Record P=Permanent C=Confidential Record
| Series Number |
Title |
Retention (Years)
|
Disposition |
| U0300 |
Accident Report File - (Duplicate)
- (Original in Personnel Office) |
2
|
Destroy |
| U0301 |
Employee Personnel Roster |
2
|
Destroy |
| U0302 |
First Report of Injury or Illness
File |
2
|
Destroy |
| U0303 |
Job Description File |
Ind.
|
Destroy when superseded |
| U0304 |
Leave Request Form |
1
|
Destroy |
| U0305 |
Notification of Personnel Action
File (non-record copy) |
Ind.
|
Destroy three years after termination
of employee |
| U0306 |
Personnel Applications &
Resumes Files - (For Persons Not Hired) (C) |
2
|
Destroy. NOTE: MSU policy is that
records must be kept for 3 years. |
| U0307 |
Personnel Policies and Procedures |
Ind.
|
Destroy when superseded |
| U0308 |
Personnel Records - Departmental
Copy - Faculty and Staff(C) |
Ind.
|
Destroy five years after termination
of employment in Office or Unit |
| U0309 |
Personnel Records -
(Subunit or Office copy) |
Ind.
|
Destroy two years after termination
of employment in Office or Unit |
| U0310 |
Tenure/Track Applications -
Not Accepted - (Departmental copy)(C) |
2
|
Destroy. NOTE: If complaint
is filed, series must be retained until final disposition |
| U0311 |
Time and Attendance Report |
3
|
Destroy |
| U0312 |
Vacancy Reporting Form |
3
|
Destroy |
| U0313 |
Affirmative Action/Equal Opportunity
Form - (Departmental or Unit copy) |
2
|
Destroy |
| U0314 |
Request to Interview Candidate
- (Departmental or Unit copy) |
2
|
Destroy |
