additional requirements for specific degrees will be found in the appropriate
departmental sections. It is the graduate studentís responsibility to become
fully acquainted with regulations and requirements of the university, the
college and the department in which the student plans to pursue a course
Admission to graduate
study is not admission to candidacy for the masterís or specialist in education
degree. A student is responsible for initiating the admission to candidacy
form after completing nine hours of graduate work at Murray State University
with a minimum grade point average of 3.0. A student is recommended for
admission to candidacy by the studentís departmental graduate advisor and
the graduate coordinator of the college in which the student is a major.
Admission to candidacy
forms are available in Graduate Admissions.
The maximum graduate
course load, including any undergraduate deficiency, may not exceed 12
hours during a regular semester and six hours for each five-week summer
term. In summer the load may be increased to seven hours per five-week
term if one of the courses is a four-hour course. The minimum course load
for a full-time graduate student during a regular semester is nine hours.
To be eligible for
an assistantship, students must be within two courses (no more than nine
hours) of completing undergraduate course work; be admitted to graduate
school and enrolled in six graduate hours or a maximum of nine graduate
hours during each of the fall and spring semesters.
A graduate assistant
may not carry a combined teaching and course load which exceeds 15 hours.
A non-teaching assignment of 12 to 15 hours per week is considered the
equivalent of a three-hour teaching load.
If an exception is
to be made in any individual instance, a graduate student must have an
accumulative GPA of no less than 3.25, or a 3.25 for the previous semester.
Permission to exceed the credit hour limit can only be granted by the dean
of the college in which the student is a major. A special form, located
only in the deanís office, must be completed by the student and signed
by the dean to authorize exceptions. Under no circumstances may a graduate
student take more than 16 hours in any semester without approval by both
the dean and the vice president for academic affairs.
Courses at the 500
level are restricted to graduate students and to undergraduates with at
least a junior standing. Exceptions to this regulation must be approved
in writing by the appropriate collegiate dean and the Provost. A graduate
student enrolled in a 500 level course will be required to do substantially
more work than an undergraduate student in the same course. This requirement,
which shall be clearly specified in the course syllabus, may take the form
of research or other work appropriate to the discipline.
Courses numbered 500
and above, taken for graduate credit, may be counted for credit toward
a masterís degree if they are approved as part of the studentís graduate
Courses numbered 600
or above are open only to graduate students. In all masterís programs,
at least half of the total formal coursework hours, EXCLUDING THESIS, PRACTICUM,
INTERNSHIP, or CO-OP CREDIT, must be in courses open only to graduate students
The following system
of grades is used for the evaluation of course work:
high quality, valued at four points for each credit;
B .....good, valued
at three points for each credit;
valued at two points for each credit;
D .....not accepted
for graduate credit;
E .....failure, no
credit, valued at no points but counted as hours attempted;
P .....pass, credit
valued at no points and no hours attempted;
AU ..audit, no credit;
computed as hours attempted and no quality points;
X .....absent from
examination, computed as hours attempted and no quality points;
no hours attempted and no quality points;
WP ..withdrawal passing,
no hours attempted and no quality points;
WE ..withdrawal failing,
computed as hours attempted and no quality points;
R ....A grade to be
used in restricted approved instances in specific approved courses to denote
either completion of a course for which credit is deferred until additional
course work is completed, or that the course must be repeated. This grade
may be given for courses numbered 698, 699, 798, and 799. It will change
to a grade of I (or an E at the departmentís
discretion) if work has not been completed within two years from the time
the R grade is given.
A grade of I
(incomplete) means that some relatively small part of the semesterís work
remains undone because of sickness or other reason satisfactory to the
instructor. This work must be completed during the next semester or summer
session in which the student enrolls in the graduate program if credit
for the course is to be gained. If these conditions are not met, the grade
automatically becomes a failing grade. This procedure is not applicable
to incompletes recorded for individual study such as special problems,
practicum, research or thesis.
A grade of X
may be changed by special examination within one month (two weeks during
the summer term) after the student enrolls in the graduate program if credit
for the course is to be gained.
Changes in grades,
other than an I or X, must be processed before
the end of the semester following the semester in which the grade was recorded.
Grade changes will not be allowed after a degree is conferred.
A student who fails
to return within one year forfeits the privilege of making up work or taking
examinations to earn credit for courses in which a grade of I
or X was received.
Recording of grades.
Grades are recorded in the Registrarís Office as reported by the faculty
at the end of each term. No grade filed in that office may be changed except
upon a written statement signed by the instructor certifying an error has
When an error is made
in reporting a grade, the instructor may make the necessary change in the
Registrarís Office within the next regular semester following the recording
of the grade. A grade will not be changed after a degree is conferred.
The policy concerning
the changing of X and I grades is addressed
Murray State University
recognizes that differences of opinion or interpretation may arise between
students and faculty members regarding the assignment of course grades.
The university urges students first to seek resolution through informal
discussion with the appropriate faculty member. The following policy has
been adopted as a formal avenue for the resolution of a student grievance
or appeal, in the event that such differences cannot be resolved informally.
The university recognizes the right of students to present a grievance
to an established committee and to have that grievance considered on its
merit by an expeditious and orderly process. It should be noted that situations
involving academic misconduct should be directed to the University Judicial
one who files a grievance, complaint or appeal within the scope of this
one against whom a grievance is filed.
counted when classes or exams are scheduled, excluding Saturdays.
all persons, whether full or part-time, who are responsible for, assist
in, or administer the instructional program. (See Section 2.1 of the Faculty
Handbook for a complete definition.)
a written allegation or complaint that there has been a violation, misinterpretation,
or improper application of existing policies, rules, regulations, practices,
and/or procedures which a student believes to be unfair, inequitable, or
a hindrance to his/her effective performance.
A grievance procedure
must be initiated within the first twenty (20) days of the semester immediately
following the semester or term during which the incident of grievance is
alleged to have occurred, exclusive of summer session. Any special circumstance
or request involving the time limitation set forth above will be considered
and evaluated by the appropriate academic dean. Documentation of any revision
of the time limitation will be included in the grade appeals form.
A faculty member has
the responsibility to retain all course material and/or records not left
in the studentís possession which contribute to the final course grade.
These materials must be kept for the 20-day period of the following semester
during which a student may appeal a grade, or in the event of an appeal,
until conclusion of the appeal process.
Step 1. Before a formal
grievance may be filed with the Academic Appeals Board, the complainant
should first seek resolution with the instructor. In the event that the
instructor is a teaching assistant, the faculty supervisor should also
be present during these discussions.
Step 2. Should the
matter not be resolved to the satisfaction of the complainant, informal
discussion should be sought with the appropriate department chair. In the
event that the chair is the respondent of the grievance, informal discussion
will be held with the academic dean.
Step 3. Should the
informal discussions as outlined in Steps 1 and 2 not prove satisfactory
to the complainant, informal discussion should be sought with the appropriate
academic dean, if the dean has not been previously consulted.
Step 4. Once all means
of informal resolution on the collegiate level have been exhausted, the
complainant should present a completed grade appeals form to the registrar
(Registrarís Office) within fifteen (15) days of the initial discussion
with the instructor. Grade appeals forms are available in the registrarís
office and in the office of each collegiate dean.
Step 5. The registrar
shall immediately forward the grade appeals form to the chair of the Academic
Appeals Board who in turn will notify the faculty member/respondent that
a formal grievance has been filed. The faculty member/respondent will be
provided a copy of the completed grade appeals form.
Step 6. The chair
of the Academic Appeals Board shall convene that committee within twenty
(20) days of the receipt of the grade appeals form. (The Academic Appeals
Board is defined in Section 188.8.131.52. of the Faculty Handbook.) Prior
to the hearing, both complainant and respondent may elect to choose an
advisor for the purposes of collecting data and/or presenting his/her position
to the board. Complainant and respondent have the right to be accompanied
by their advisor during any open meeting of the board at which the boardís
agenda includes that particular grievance. The board holds the prerogative
to call for pertinent testimony from any party involved in the grievance,
or any party whom the board believes could clarify the grievance.
Step 7. Unless an
extension of time is sought by the board, the written recommendation of
the Academic Appeals Board shall be forwarded to the provost for final
disposition. Copies of the recommendation shall also be sent to the appropriate
academic dean, the complainant, and the respondent, within ten (10) days
of the completion of the hearing. Telephone notification to the complainant
of the availability of the recommendation shall fulfill the terms of this
requirement. The test of the recommendation and all pertinent testimony
and gathered data shall be kept in confidence.
NOTE: If at
any point in this process, the student alleges that actions have taken
place that may be in violation of Murray State University Non-Discrimination
Policies, this process must be suspended and the matter directed to the
Office of Equal Opportunity.
A maximum of 12 hours
may be transferred from a regionally accredited graduate school after a
student has been admitted to candidacy. All transfer credit must be approved
by the studentís advisor and collegiate graduate coordinator. Departments
and colleges may set more restrictive policies concerning the kind and
amount of transfer hours they will accept. All transfer credit must have
been earned within the eight-year period allowed for the degree. The student
must have an overall GPA of 3.00 on graduate work at Murray State University
and a grade of B or better in any course that the student wishes to transfer
to Murray State University. It is the responsibility of the student to
initiate a request for transfer of credit.
to Replace MSU Courses
If a graduate student
takes a course at Murray State and chooses to repeat that course at another
institution, permission from the studentís graduate advisor and collegiate
graduate coordinator must be secured. A course substitution form must be
forwarded to Graduate Admissions in Sparks Hall.
and Experiential Credit
Murray State University
does not grant graduate credit for correspondence courses or for portfolio-based
Murray State University
does not grant graduate credit for the completion of a challenge examination
or any national testing for credit in any course.
Contingent on the
approval of the graduate advisor, the college graduate program coordinator,
and the vice president for academic affairs, six hours of graduate credit
will be accepted toward a masterís degree for completion of U.S. Army Command
and General Staff College as recommended by the American Council on Education.
Degree and Graduate Course Time Limits
All course work used
to fulfill masterís degree programs or specialist in education requirements
must be completed within the eight-year period prior to awarding the degree,
beginning with the date the student initially enrolls in a class for graduate
credit. Failure to complete a course in eight years will result in the
loss of all credits taken outside of the time limits and the student being
unable to continue with the approved program unless an extension is sought
and granted. Graduate degree grade point averages are based on the courses
listed on the graduate program form and applying to the program being sought.
Any courses excluded by the eight-year rule shall not be included in the
computation of the grade point average.
Students may request
of their collegiate graduate program coordinator a time extension. Time
extensions must be approved by the Graduate Studies Committee of the Academic
Council. Extensions are considered on a case-by-case basis.
Point Average Requirement
A candidate for the
masterís degree or specialist in education must have a grade point average
of 3.0 in all the approved program graduate courses before the degree is
conferred. No credit shall be granted for a grade below C. Transfer courses
do not count in the grade point average.
A graduate course repeated
does not remove the original grade received in the course. In calculating
grade point averages, a repeated course shall be considered an additional
Many graduate programs
require a thesis for which a maximum of six hours of credit may be earned
(consult program curriculum under department). If a thesis is required,
the studentís departmental advisor should be consulted early in the first
term of graduate study. The advisor will assist the student in choosing
a thesis topic, a thesis director, and a thesis committee (to consist of
three to five members, including the director).
The thesis title, the
thesis director and members of the committee must be approved by the collegiate
graduate coordinator who will formally appoint the committee and notify
Students using human
subjects in their research must seek approval and follow the guidelines
of the MSU Institutional Review Board.
Two weeks prior to
the date on which the degree is to be conferred, the original and four
copies of the signed thesis are to be submitted in unbound form to Graduate
and structural instructions are contained in Guidelines for the Preparation
of Masterís Theses, as revised by the Graduate Studies Committee in 1999,
and available from the collegiate graduate coordinator. It is the responsibility
of the student to secure and comply with these guidelines.
tests of aptitude are required by some colleges, departments or programs
of the university. Test scores may be used for admission, for candidacy,
or as a condition of degree completion. Test score requirements for specific
degrees will be found in the Graduate Bulletin under the appropriate departmental
Students who are required
by their departments to demonstrate proficiency in a foreign language may
satisfy the requirement in one of the following ways:
ē by the completion
of four semesters of college level study in one language with an average
of C or better,
ē by passing the language
examination of the Educational Testing Service of Princeton, New Jersey,
ē by passing a proficiency
examination administered by the Department of Modern Languages.
The native language
of a foreign student may be accepted to meet the graduate language requirements
if recommended by the studentís advisor and approved by the graduate coordinator
of the studentís college.
For those disciplines
which permit the substitution of statistics, computer science or a combination
thereof for a foreign language, the requirement may be met by the satisfactory
completion of two semesters of the permitted substitute courses with grades
of C or better. These courses are in addition to the total number of hours
required for the degree. A proficiency examination administered by the
appropriate department may be accepted in lieu of the required course work.
In addition to completing
required courses, students in masterís degree programs will be expected
to demonstrate that they have successfully met program standards through
summative evaluation procedures administered near the end of the course
of study. Murray State University also uses information on student performance
gathered in summative evaluations for purposes of program improvement.
A student should refer
to the section containing degree requirements of the studentís graduate
program for information regarding the comprehensive examination.
A student normally
takes the comprehensive examination during the semester in which the student
graduates; however, a student who has completed 24 hours toward the masterís
degree may also elect to take the examination.
An application for
the comprehensive examination must be filed in Graduate Admissions during
the first three weeks of the semester in which the student plans to take
The comprehensive examination
is usually administered three weeks prior to the conclusion of the semester.
Application for the
degree should be made and the degree fee paid during the first three weeks
of the semester in which the student expects to graduate. If a student
does not graduate after making application, the student must reapply for
the degree. Degree applications are available in Graduate Admissions. Refer
to the Other Costs section in Chapter 2 for charges.
to pursue a second masterís degree at Murray State University shall have
completed all requirements for a previous masterís degree at Murray State
University or another accredited university. In general, the same basic
requirements for general admission, admission to candidacy, and other conditions
previously stated in this catalog relative to a masterís degree are also
applicable to a second masterís degree with the following exceptions:
1. A maximum of nine
semester hours of completed graduate work from a previous masterís degree
may be applied toward the second degree if the courses are appropriate
for the degree and are approved by the department and if they fall within
the eight-year time limit for completion of the masterís degree.
2. If the second masterís
degree involves certification, all requirements for the certificate must
be met prior to the completion of the degree.
Candidates for a second
masterís degree must file an application for admission to graduate school
and identify their subsequent program prior to registration for additional
coursework. The student must then contact the advisor assigned from the
department offering the subsequent program and plan a complete program
of studies. Individual programs have specific requirements which must be
met before pursuing a subsequent masterís degree. Normally, any deficiencies
in preparation for a subsequent masterís degree must be resolved during
the first semester of enrollment.
Transcripts will be
released at the written request of the student and in conformity with existing
state and federal statutes pertaining to the release of student academic
records. There is a fee for this service.
The official academic
record is the property of the university. Consequently, the university
reserves the right to withhold the release of a transcript of that record
if the student has an obligation to the university, and reserve the right
to maintain the information contained in the permanent record according
to established practice and in compliance with state and federal laws.
from third parties (including high school and college transcripts, test
scores, etc.) are the property of Murray State University. These documents
cannot be released by Murray State to other institutions or agencies nor
can they be returned to the student. Students needing to send high school
transcripts, other school transcripts, test scores, etc., should contact
the original source.
and Address Changes
a student who has a name or address change is expected to notify the Registrarís
Office in writing, and will be held responsible for any communication from
university offices sent to the address last given, and may not claim indulgence
on the plea of having changed lodgings or name and therefore of not having
received the communication. The original demographic information from the
studentís initial admission to the university remains on the transcript,
and any approved changes are added to the permanent record when the proper
legal documents are presented to the Registrarís Office.