Department of Veterans Affairs (DVA) - The DVA is
the federal agency responsible for the processing and payment of VA
Education Benefits in accordance with Title 38. MSU personnel are not
affiliated with or employed by the DVA.
Certificate of Eligibility (COE)
- This is issued by DVA when your completed application has been
reviewed without the University submitting an enrollment certification,
eligibility exists and your program of study is approved. The COE is
only valid at the school named and only for the program indicated.
- DVA will issue an award letter to you when payment of your VA
Educational Benefits are authorized. This serves as notification that
your enrollment has been processed by DVA for a specific time period.
Delimiting Date - The expiration date of your VA Educational Benefits.
This means that all documents required to make the student a
degree-seeking student have been received by the University. This can
include, but is not limited to, the following documents: High School
Transcript or GED score, official transcripts from all other colleges
attended, DD-214 Member Copy-4 and/or an AARTS transcript (if still on
MAP - The document
prepared by the Office of the Registrar indicating which credits from
previous training/institutions have transferred to MSU. The MAP is used
by a VA Office to determine if credit falls within the degree declared.
Certification Request Form (CRF) - The
certification request form is the school form used by servicepersons,
veterans, reservists, and dependents to request certification/payment
for the VA education benefits. The CRF must be submitted each and every
term to the appropriate OVA.
Mitigating Circumstances -
DVA defines mitigating circumstances as "unanticipated and unavoidable
events which interfere with pursuit of a course." A student may submit
mitigating circumstances when requesting a waiver in the case of
overpayment. DVA will adjudicate the matter and either waive the
overpayment or require repayment of funds.
A debt which the student owes to DVA. Most commonly, overpayment is the
result of withdrawal from a course or courses after the regular
Training Time -
Training Time dictates a student's rate of pay. Rate of pay for active
duty servicepersons and chapter 32 recipients is outlined in the
appropriate DVA Summary of Education Benefits.
Change of Major/Minor Form - The University document used by students to officially declare or change degree program.