Murray State University
Pogue Library

Records Retention 
 Welcome to the official records management site for Murray State University.

As a public agency, defined by KRS 61.870, Murray State University is required by law to establish a comprehensive records management program (KRS 171.680). Public records are defined in KRS 61.870 as documentary materials in all physical formats which are "prepared, owned, used, in the possession of or retained by a public agency."

Use the links below to guide you through the process.

Records Retention Home General Category/Dept. Index Specific Record Index Destruction Certificate   Contacts

This model schedule for state universities was adopted on March 10, 1994. The Records Retention Schedule identifies records by series, title, and description; gives the retention period and disposition instructions; and provides legal authority to destroy records.

The destruction certificate is to be completed by your department and mailed to Adam Murray, Dean of Libraries/Records Manager, Waterfield Library for approval.

Your office will be contacted as to when the records may be destroyed

Contacts Adam Murray Lisa Hanberry
Phone: (270)809-2291 (270)809-2291
Email: adam.murray@murraystate.edu lisa.hanberry@murraystate.edu

Choose a specific unit model from the list below or use the model index.


GENERAL CATEGORIES  SERIES NUMBER(S)
ADMINISTRATIVE SERVICES   
- BUILDINGS/GROUNDS/PHYSICAL PLANT U0700 THRU U0710
- CAMPUS POLICE U1300 THRU U1311
- PERSONNEL/PAYROLL  U0600 THRU U0631
BUSINESS AFFAIRS/ACCOUNTING   
- ACCOUNTS/CONTROLLER/BURSAR U0800 THRU U0826
- BOOKSTORE U1200 THRU U1207
- CASHIER U1400 THRU U1407
- CENTRAL STORES U1000
- FOOD SERVICES  U1100 THRU U1102
- PURCHASING U0900 THRU U0908
- REAL PROPERTY U1600 THRU U1603
GENERAL RECORDS  
- FISCAL RECORDS U0200 THRU U0238
- MISCELLANEOUS RECORDS  U0100 THRU U0121
- PERSONNEL RECORDS U0300 THRU U0314
- STUDENT/COURSE RECORDS U0400 THRU U0478
MEDICAL FACILITIES U1700 THRU U1703
PERSONNEL  
- AFFIRMATIVE ACTION/EMPLOYEE RELATIONS U0632 THRU U0641
- SPONSORED PROGRAMS U1800 THRU U1803
STUDENT AFFAIRS   
- FINANCIAL AID U1500
TECHNICAL RECORDS  
- YEAR 2000 RECORDS  U1900 THRU U1905

For assistance with records management issues, please contact the University Records Officer at 809-2291.
Copyright 2008 Murray State University

Last Updated 06/20/2008

208 Waterfield Library
Murray, KY  42071-3307
Phone: (270)809-2291