Due to periodic change in federal and state law and in Murray State's Board of Regents' mandates, policies and procedures contained in this manual are subject to change. As University policies and procedures are modified and developed, revisions and additions will be made to the manual as quickly as possible. However, due to the time involved in the revision and distribution process, it is incumbent upon the reader to verify that a particular policy is the most current.
For additional policies, procedures and information, faculty, staff and students are advised to consult all official University publications, such as the Faculty Handbook, Personnel Policies & Procedures Manual, Student Handbook and the University Bulletins.
1. Interpretation
2. Disclaimer of contractual significance
3. Reservation of rights
4. Overview of the manual
II. EMPLOYMENT
II.A. DEFINITION OF FACULTY AND STAFF
1. Definition of faculty
2. Definition of staff
1. Regular staff employees
2. Temporary staff employees
II.C. AFFIRMATIVE ACTION POLICY
II.D. RECRUITMENT, SELECTION, AND EMPLOYMENT
1. Registering a budgeted staff position when a vacancy occurs
2. Registering a new regular staff position
3. Recruitment of regular staff employees
4. Hiring a regular staff employee
5. Recruitment and hiring of temporary staff
II.G. PROMOTIONS AND TRANSFERS
1. Definitions
2. Requirements
3. Promotion and transfer procedures
4. Administrative procedures
5. Transfer of accrued vacation and sick leave
II.J. TERMINATIONS AND LAYOFFS
1. Involuntary termination
2. Layoff
1. Non-tenured faculty and staff
II.L. EXIT INTERVIEW AND CLEARANCE PROCEDURE
1. Department responsibility
2. Responsibility of departments to be cleared
3. Faculty
4. Staff
II.M. EMPLOYEE EXEMPTION FROM THE STATE WAGE AND HOUR LAW
1. Executive
2. Administrative
3. Professional
4. Supervisory
III. PAYROLL & WORKING HOURS
1. Workweek
2. Shifts
3. Days
1. General information
2. Non-exempt staff
3. Exempt staff
4. Faculty
1. Required deductions
2. Optional deductions
3. Procedures
III.D. OVERTIME AND EXCEPTIONAL COMPENSATION
1. Requirement to pay overtime compensation
2. Time off without pay
3. The workweek for computing overtime
4. Working hours
5. Compensation for University holidays
6. Unscheduled University closing
7. Overtime for the same employer
1. Wage scale
2. Wage increases
3. Change of job
4. Reclassification
III.F. EXTRA COMPENSATION FOR STAFF
1. Criteria for receiving extra compensation
2. Eligibility for extra compensation
3. Limitations on extra compensation
4. Grants and contracts requirements
1. Method of recording time worked
2. Verification of time worked
3. Record retention
1. Notifying supervisor of absence
2. Consequences of failure to notify supervisor or department of absence
3. No pay is authorized for the following unexcused absences
4. Centralized University records
1. Purposes of the evaluation
2. Procedure
3. Appeal process
1. When the University remains open during inclement weather
2. When the University closes due to inclement weather
IV. LEAVES OF ABSENCE
IV.A. GENERAL LEAVES OF ABSENCE
1. Eligibility
2. Accrual and accumulation
3. Scheduling/Utilization of vacation leave
4. Transfer of accrued vacation leave
5. Compensation for accrued vacation leave upon separation of employment
1. Eligibility
2. Accrual of sick leave
3. Transfer of accrued sick leave
4. Granting/Utilization of sick leave
5. Requesting sick leave
6. Evidence of disability
7. Extension of leave
8. Reinstatement of sick leave for former employees
9. Coordination with Workers' Compensation
10. Disability retirement
1. Establishing the University calendar
2. Holiday compensation for regular employees
3. No holiday compensation
IV.H. ANNUAL MILITARY AND EMERGENCY DUTY LEAVE
IV.K. THE EMPLOYEE AND THE JUDICIAL SYSTEM
1. A party to the litigation
2. Witness
3. Jury duty
IV.L. PUBLIC SERVICE LEAVE OF ABSENCE WITHOUT PAY
1. Responsibility
2. Membership
3. General operating procedures
4. Contributions
5. Criteria for Sick Leave Bank usage
6. Application and withdrawal
7. Sick Leave Bank application and approval process
8. Appeals Committee
9. Discontinuation
V. OTHER BENEFITS
V.A. GROUP LIFE AND MEDICAL INSURANCE PROGRAM
1. Eligibility
2. Life insurance
3. Optional life insurance coverage
4. Medical insurance
5. Tax-Saver Program
6. Coverage periods
7. Consolidated Omnibus Budget Reconciliation Act
8. Coverage during pending disability retirement
9. Right to change benefit coverage
V.B. KENTUCKY TEACHERS' RETIREMENT SYSTEM/OPTIONAL RETIREMENT PROGRAM
1. Eligibility
2. Information resources
3. Social Security
4. Type of system
5. Deferred income tax payments
6. Administration
7. Contributions
8. Relation of contribution, salary, and service credit - Kentucky Teachers' Retirement System
9. Annual statement of account
10. Beneficiary designation
11. Benefit coverage
12. Reciprocity - Kentucky Teachers' Retirement System
V.C. KENTUCKY EMPLOYEES RETIREMENT SYSTEM
1. Eligibility
2. Information resources
3. Social Security
4. Type of system
5. Administration
6. Reciprocity
7. Beneficiary designation
1. Record requirements
2. Payroll deductions
3. Deduction exemptions
1. Accident reporting requirements
2. Statutory benefits under the law
3. Additional benefits provided by the University
V.F. UNEMPLOYMENT COMPENSATION
1. Eligibility
2. Between school term ineligibility
V.G. DISABILITY RETIREMENT INCOME
1. Intent of 403 (b) plans
2. Approved companies
V.I. KENTUCKY PUBLIC EMPLOYEES DEFERRED COMPENSATION PLANS
1. Available information
2. Enrollment in the plans
3. Changes in existing plans
V.K. EDUCATION TUITION WAIVERS
1. General qualifications
2. Qualifying courses
3. Employee responsibility
V.L. G.E.D. EXAMINATION FEE WAIVER
1. General qualifications
2. G.E.D. Examination
VI. RIGHTS & RESPONSIBILITIES
1. Definition of a grievance
2. Exemptions to this policy
3. Procedure
VI.B. EQUAL OPPORTUNITY GRIEVANCE PROCEDURE
1. Initial level of grievance (Step 1)
2. Appeal level of grievance (Step 2)
1. Procedures
2. Offenses and disciplinary action
3. Action for continuation of offenses
4. Record retention
1. Management responsibility
2. Employee responsibility
3. Employee rights
4. Compliance with the law
5. Disciplinary action including termination
VI.E. PERSONAL FINANCIAL RESPONSIBILITY
1. University's responsibilities due to employee's external indebtedness
2. University's obligation to collect internal indebtedness
VI.G. ON-CAMPUS VEHICLE PARKING
VI.H. UNIVERSITY GOVERNANCE SYSTEM
1. Purpose
2. Authority
3. Reviewed
4. The Staff Congress
5. The University standing committee system
6. The University standing committees
7. Affirmative Action Committee
VII. SERVICES & OPPORTUNITIES
VII.A. EMPLOYEE ASSISTANCE PROGRAM
VII.C. DIAGNOSTIC AND REMEDIATION SERVICES
VII.F. RECREATIONAL FACILITIES
APPENDIX: HUMAN RESOURCES FORMS
I. HUMAN RESOURCES FORM 2 - MSU REQUEST TO FILL POSITION VACANCY FORM FOR HOURLY POSITIONS
II. HUMAN RESOURCES FORM 2A - MSU EMPLOYMENT SUMMARY FORM FOR HOURLY POSITIONS
III. HUMAN RESOURCES FORM 3 - NOTICE OF PERSONNEL ACTION
IV. HUMAN RESOURCES FORM 5 - EMPLOYEE ATTENDANCE RECORD
V. HUMAN RESOURCES FORM 7 - MSU EXTRA COMPENSATION REQUEST FORM
VI. HUMAN RESOURCES FORM 8 - MSU EMPLOYEE CLEARANCE RECORD
VII. HUMAN RESOURCES FORM 8A - EXIT INTERVIEW QUESTIONNAIRE
VIII. HUMAN RESOURCES FORM 10 - REQUEST FOR WAIVER OF TUITION
IX. HUMAN RESOURCES FORM 16 - EMPLOYEE DISCIPLINARY REPORT
X. HUMAN RESOURCES FORM 18 - NOTICE OF TERMINATION APPEAL
Murray State University does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, or marital status in admission to educational programs and activities, or employment practices in accordance with Title VI, Title VII, Title IX, Section 504, and ADA Act. For more information, contact Annazette McCane, Director of Equal Opportunity, Murray State Universtiy, 103 Wells Hall, Murray, KY 42071-3318. Telephone (270) 762-3155 (voice) and (270) 762-3361 (TDD).