Murray State University Alumni Enewsletter
March 2010
Policy Change for Temporary Employees
HR Classes Announced
Non-Exempt Compensation Study
MSU Wellness Incentive Program
Tuition Waver Update
FMLA & Closure Policy Changes
Students in the MSU Medical Plan
Administrative Notes
Serving you in HR

Policy Change for Temporary Employees
The Board of Regents approved the following changes to the university’s policy on Temporary employment.  See the entire revised policy at

Major changes:

  • New policy is effective July 1, 2010.
  • Temporary employees working 100 or more hours/month in KERS positions (generally, jobs that do not require a bachelors degree) may work for 9 consecutive months with no KERS contribution required.
  • After working 9 consecutive months, then either a one calendar month break in service must occur or contributions to KERS must start.
  • A one calendar month break is from the start of the calendar month to the end of it (e.g., March 1 to March 31).
  • Temporary employees in KERS positions who work less than 100 hours/month may work up to 9 months and renew immediately.
  • No PA for any temporary may exceed 9 months.
  • Temporaries in KTRS positions (generally, jobs that require a bachelors degree) may work up to 9 months and renew immediately.
  • I-9’s will not be required to be re-done after the one-calendar month break in service.
  • If a regular employee works a second job as a temporary, the temporary position will very likely require retirement plan contributions immediately.
  • After July 1, 2010, PA’s to renew a current temporary will likely only be permitted for a 3-month assignment.  No temporaries will be permitted to work more than 9 consecutive months after this date without following the provisions of the policy changes.
If 100+ hrs/month
KERS Temp Employee Works...
The next PA may be written covering the following example periods...
Dec 1, 2009 to
May 31, 2010

June 1, 2010 to Nov 30, 2010
(6 months)
July 1, 2010 to March 31, 2011
(9 months)

Jan 1, 2010 to
Jan 30, 2010

Either July 1, 2010 to Sept 30, 2010
(3 more months)
Aug 1, 2010 to Apr 30, 2011
(9 months, after a 1 full-calendar month break)
Aug 15, 2010 to May 14, 2011
(an acad yr - 9 months, after a 1 full-calendar month break)

Feb 1, 2010 to
July 31, 2010
(6 months)

Either Aug 1, 2010 to Oct 31, 2010
(3 more months)
Sept 1, 2010 to May 31, 2011
(9 months, after a 1 full-calendar month break)

One note: Temporaries should not be re-hired year after year after year.  Each successive PA to renew a temporary employee’s employment will be increasingly scrutinized.

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HR Classes Announced
Want to learn how to read an Explanation of Benefits document?

Want some ideas on how to budget for personal expenses?

Want to learn more about what Health Services staff can provide?

Join us at the following meetings by registering via email to Questions about seminar content are available by contacting the instructor. See details at and click on Training Information.

All sessions will be held at the Barkley Room in the Curris Center and are voluntary.  Each should be about 55 minutes.

Seminar Topic Instructor
(phone ext. #)
Benefits - Your Medical Plan & More Mary Armstrong (2158) &
Roberta Garfield (3809)
Noon, Tues, Apr 6 & Noon, Mon, Apr 12
Personal Expense Management Ray Karracker (3117) &
Ross Meloan (3375)
Noon, Wed. Apr 7 &
Noon, Tues, Apr 27
Campus Emergency Procedures & Other Aspects of Safety Training Jeff Steen (3481) &
Susan Miller (3974)
11 am, Mon, Apr 12 &
11 am, Tues, Apr 13
Wellness Incentive Plan Amelia Dodd (6463) Noon, Tues, Apr 13 &
Noon, Wed, May 5

Coming soon... Email basics.

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Non-Exempt Compensation Study
Our consultants are now assisting in determining a plan-of-action.  We will communicate more about the entire project as soon as we can over the next couple of weeks or so.  Thanks for your patience.

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MSU Wellness Incentive Program
Health LifeFor access to wellness incentive plan details including a list of programs that qualify for incentives, visit



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Tuition Waiver Update
All tuition waiver requests must be approved at the time of registration or prior to the time of registration per policy V.K. in the Personnel Policies & Procedures Manual.  In addition, only one course may be taken during employee working hours.  For more info, please see the policies regarding education tuition waivers at

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FMLA & Closure Policy Changes
The Board of Regents approved changes to the FMLA policy which extends the military caregiver provision.  See The Board also approved changes to the unscheduled closure policy to allow the Breathitt Vet Center and extended campus facilities to close or stay open separately from the Murray campus. See

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Students in the MSU Medical Plan
Employees who have students (over age 19) included as dependents on their health insurance must submit a Student Verification form at the beginning of each semester certifying that the dependents are still full-time students.  Without this verification, Anthem may deny claims submitted for the student.  See

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Administrative Notes

HR Contacts for PA's & Employment

For questions related to specific employment areas or Personnel Action forms, contact:

Employment Dining Services, BST's, Grounds Exempt All Other Hourly Oversee None
PA's Extra Comp Adjunct & Temps None All Regular Final Banner Input

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PeopleAdmin Expands to Exempts and Has Four "Pools" for Applicants

Faculty and professional staff job applicants can now apply for recently opened job searches at Murray State via the internet.  This completes our process for having all job vacancies filled online.  In addition, temporary employment pools have been established for Building Service Technicians, Grounds, Dining Service, and clerical staff and are now filled via MSU’s online application system.

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Change Proxies for Time Approval

Department heads…. Not available to approve the time worked or leave time reports submitted by your department members?  Your proxy should be available for this.  Is someone changing jobs in your department?  Contact Kayla or Stephanie in payroll to learn about the status of proxies if necessary.

PA's and Late Time Sheets

The bi-weekly and monthly payroll calendars found on MyGate Procedures Central are your guide for timing for processing PA's.  If a bi-weekly paid employee's PA is received after the payroll run date, the employee must complete a "Late Time Sheet," found on Forms Central, for all pay periods that were missed.

Serving you in HR


Beverly Barnes
Assistant Benefits Manager

Mary Armstrong
Benefits Manager


Rita Culver
Admin Secy II for hourly employment

Patrice Chew
Employment Specialist for Fac & Prof Hiring & PA processing

Lori Mathis
Employment Specialist for Temps & PA processing

Teri Ray
Employment Manager

Banner & Workers Comp

Lisa Dick
HRIS Coordinator

Tuition Waivers & General HR Questions

Brittany Binkley
Admin Secy III

Marcie Clark
Admin Secy I


Amelia Dodd
Wellness Plan Coordinator

General HR Questions

Robbie Marine
HR Associate

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Human Resources Department
404 Sparks Hall/ Murray, KY 42071/ 270-809-2146 office / 270-809-3464 fax / job applicant site /
Please send commments to

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