Murray State University Alumni Enewsletter
March 2013
The Second Annual Financial Well-Being and Retirement Fair Monday, April 8th through Thursday, April 11th, 2013
Staff Add Another Holiday!
Performance Appraisals
Holidays & Time Worked
New Hire Benefits & Payroll On-Boarding Option: Appointments to Meet Before the First Day of Work Regardless of PA Status
Winslow Meal Costs for Employees
I-9 Processing Changes Now Done Exclusively in HR
Vacation - Use it or lose it in certain situations
Background Check Clarifications & Reminders
Job Title Guidelines
New Hire PA Information
Thinking of Retiring?
Tip of the Month - Using Flexible Spending Accounts Wisely
Who Handles What in HR?
Serving you in HR

The Second Annual Financial Well-Being and Retirement Fair Monday, April 8th through Thursday, April 11th, 2013
This year's theme is"No Matter Where You Are On Your Journey...Get on the Right Financial Path." Presentations will cover such topics as the KERS and KTRS Retirement Systems, estate planning, and making the most of your social security benefits. There will also be advice for managing your day-to-day finances.

Faculty & staff will receive a brochure listing all presenters, topics, dates and times. Some meals will be served so please look for information on that. We look forward to seeing you there!

Staff Add Another Holiday!
See the 2013-2014 holiday pay & summer hours schedule at this web site. This schedule includes an additional holiday for staff from past years. This year, Fall Break, Day 1 and Fall Break, Day 2 are for both faculty and staff. In previous years, faculty received two days and staff received one day.

Performance Appraisals
Appraisal sessions should be completed and forms should be sent to HR by 4:30, Monday, April 15, 2013. Appraisals should cover the period of March 1, 2012 to February 28, 2013. An email with details for this process was sent to the President, direct reports to the President, Directors who report to a VP, Deans, & Chairs. Address any questions to Haley Stedelin at ext. 3094.

Holidays & Time Worked
For pay purposes, holiday pay will be determined by the time that the shift starts. For example, an 8-hour per day staff member whose shift begins at 11:00 PM, Monday, July 4, will be paid 8 hours of holiday pay. A person whose shift begins at 11:00 PM, Sunday, July 3, will not be paid holiday pay for the Sunday shift but would receive holiday pay for the Monday shift. Please contact payroll staff at ext. 4174 if you have questions.

New Hire Benefits & Payroll On-Boarding Option: Appointments to Meet Before the First Day of Work Regardless of PA Status
HR now offers a new opportunity for the new hire payroll & benefits on-boarding" meetings. These are the meetings held in HR for all new hires to sign-up for benefits, and sign various policy acknowledgement forms and payroll tax & deduction forms. Any new employee who has accepted an employment offer and wants to have his or her on-boarding session completed before his or her date of hire should contact Assistant Benefits Manager Allison Graham to make arrangements. Her extension is 4428 and email is agraham1@murraystate.edu.

Winslow Meal Costs for Employees
TMeal costs for faculty & staff members at Winslow Dining Hall continue as stated in the 2013 Benefits Guide. They are:

$4.25 - Breakfast
$6.75 - Lunch
$7.25 - Dinner
The cost applies to any type of payment used. These prices may change after July 1, 2013. Watch for announcements about any change in RoundAbout Murray.

 

I-9 Processing Changes Now Done Exclusively in HR
The Department of Homeland Security has recently revised the Form I-9 for new hires. Now, I-9 Processing will only be done in Human Resources, effective April 1, 2013. All new employees must visit HR on their 1st day of work, or make arrangements before the 1st day of work, to have this completed. If an I-9 is not properly completed, the start date will be delayed. Rules now state that new employees must complete the I-9 after an offer has been accepted and no later than the first day of work.

Vacation - Use it or lose it in certain situations
Faculty & staff members must use their accrued vacation or lose it when they leave a grant or when they move from a position that accrues vacation to one that does not accrue it. Persons who move from 12-month to 9-month contracts are common situations involving this. Also, 12-month faculty & staff may forfeit some vacation time at the end of a fiscal year in any year that their vacation balance exceeds 1.5 times their annual vacation accrual amount. HR's employment staff are ready to answer your questions about this.

Background Check Clarifications & Reminders
Background checks must be completed on any new hire, as well as any employee who has had a break in service in excess of 12 months, before employment can begin. The form found at this link should be completed and sent to our office. Once the check has cleared, a Human Resources staff member will contact the hiring supervisor that the employee may begin working. This process typically takes 3-5 business days, and the employee may not begin work until the background check is complete. Please allow ample time between submitting the form and the start date of the employee to avoid delay.

Job Title Guidelines
The proposed naming conventions for job titles are available for review at this link. Discussion will be held with department heads before these are formally implemented. Address any questions to Haley Stedelin at ext. 3094.

New Hire PA Information
When completing a Personnel Action form for a new hire, please acquire the demographic information in boxes 10-14 directly from the new employee.

Thinking of Retiring?
At least two months' notice is required for HR to process retirement applications. Three or four months is preferred, but two months is the minimum. Because the retirement systems require retirement applications to be in their office one month before the retirement date, HR must have time to review, research, and complete the University's section, return the application to the employee, and allow time for the employee to mail the application before the deadline.

Tip of the Month - Using Flexible Spending Accounts Wisely
See tips for using WageWorks at this link on HR's web site under Benefits / Flexible Spending.

Who Handles What in HR?
On this web page, see the entire list of HR services listed on one page along with the HR staff member who handles each service. See the entire HR staff & their photos at this link.

Serving you in HR

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See the entire HR staff with photos online.

Benefits

Mary Mays
Benefits Manager
mmays2@murraystate.edu
270-809-2158

Allison Graham
Asst. Benefits Manager
agraham1@murraystate.edu
270-809-4428

Marcie Clark
Benefits Specialist
mclark23@murraystate.edu
270-809-2237

Employment

Haley (Millwood) Stedelin
Coordinator of Employment & Compensation
hstedelin@murraystate.edu
270-809-3094

Kayla Johnson
Employment Spec- Non-exempt Hiring
kjohnson48@murraystate.edu
270-809-2147

Nancy Clendenin
Employment Spec-Exempt Hiring
nclendenin@murraystate.edu
270-809-2153

Employee Relations, Training and Workers' Comp

Courtney Hixon
Manager of Employee Relations & Training
chixon@murraystate.edu
270-809-2156

Emily Evans
Employment Specialist
eevans1@murraystate.edu
270-809-2152

Wellness

Lauren Smee
Wellness Coordinator
lsmee@murraystate.edu
270-809-4672

General HR Questions

Whitney Wicker
Admin Asst II
wwicker@murraystate.edu
270-809-2146

Tom Hoffacker
Director of HR
thoffacker@murraystate.edu
270-809-2146

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Human Resources Department
412 Sparks Hall/ Murray, KY 42071/ 270-809-2146 office / 270-809-3464 fax
murraystate.edu/hr / job applicant site murraystatejobs.com /
Please send comments to msu.hr@murraystate.edu

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