EEO Category 4 - Clerical and Secretarial

EEO Category 5 - Technical/Paraprofessional

EEO Category 6 - Skilled Crafts

EEO Category 7 - Service/Maintenance

The following procedures must be followed in filling a non-exempt (hourly) position for the above EEO categories. If you have questions concerning the proper EEO category for a position, please call Human Resources at 2147.

1. The hiring supervisor must determine that sufficient funds are available in the budgeted position. If sufficient funds are not in the budgeted position, a Budget Transaction Form must be initiated to transfer adequate funds to the position prior to submission of the Notice of Personnel Action Form (PA #3). If a new position is established, please contact Human Resources before proceeding.

2. After reviewing staffing needs and resources available, the hiring supervisor processes a Request to Fill Position Vacancy form which is forwarded to Human Resources.

3. The hiring supervisor then completes and routes the position posting through Murray State's online employment site, working with Human Resources in this process. This posting must include information specific to the vacant position (position title, grade, duties and responsibilities, minimum education and experience requirements, etc...) including the appropriate funding/budget information.

4. After the routing process is complete and approval is granted at all appropriate levels, the online position posting will return to Human Resources for posting to the MSU online employment website at https://www.murraystatejobs.com. In addition, an email notification of approval will be forwarded to the hiring supervisor's area.

5. All positions will be advertised by Human Resources through our online employment website. Vacancies must include an application deadline date with a minimum of two weeks. Positions will be advertised in area newspapers when the Director of Human Resources determines that an adequate pool of applications is not available.

6. Applicants for hourly positions may apply online anytime at https://www.murraystatejobs.com. In addition, applicants may apply at the Kentucky Department of Employment Services or the Calloway County Public Library.

7. The hiring supervisor reviews applications and contacts the applicants to schedule interviews. The hiring supervisor is responsible for deciding which applicant will be recommended for employment. In addition, if there are minority candidates, you are required to select a minimum of three minorities to contact for interviews. Please contact Human Resources for further details.

8. After interviewing and selecting a candidate, the hiring supervisor must submit the Employment Summary to the Employment Manager in Human Resources for review before making an offer of employment. A job-related reason for not hiring must be provided for any person interviewed but not hired. Also, a completed background check consent form must be submitted by the hiring department to Human Resources at the time of offer. All employment offers are contingent upon satisfactory background check results.

9. After the final selection has been approved and an offer has been accepted, the Notice of Personnel Action Form (PA #3), which is the payroll document, is initiated by the hiring unit prior to the effective date of employment. This form will not be processed until the Employment Summary Form has been approved by Human Resources.  The starting date for the new employee should allow time for complete processing of the Notice of Personnel Action Form (PA #3) prior to the effective date of employment (at least five working days).

10. The employment process is not complete until the president has signed the Notice of Personnel Action Form (PA #3).