The MSU Undergraduate Bulletin lists the requirements that all undergraduate students need to complete before they are able to graduate. There are some specific instances, however, where advisors determine that a course or courses might be used by an individual student in place of a required course.

The Course Substitution Form documents the advisor’s approval and provides for the approval of the department chair and dean so that there is no question that approval has been granted. This form should be sent to the Assistant Registrar when complete. Once the substitution is approved, the Registrar’s Office will then forward it to the MAP Report Office where the substitution will be recorded and tracked with the student’s listing of academic progress.

Why Should An advisor Submit the Form?

• The use of the Course Substitution Form protects both the advisor and student because it records an exception at the time it is made!
  
• If a student receives a subsequent MAP Report and the exception is not noted, it is then the student’s responsibility to follow up and to be sure that there is no misunderstanding about what may or may not have been approved.
  
• If a student’s advisor leaves the university, the student won’t have to worry about getting conflicting advice from a new advisor.
  
• The routine use of this form will help to avoid unpleasant surprises when a student applies to graduate! They will know well in advance what is or is not required for their particular degree program.
  
• Questions? Call the Registrar’s Office at 270-809-3754 or email  Tracy Lampkins .
  
• Click here for a copy of the Course Substitution Form.