1098-T FAQ

1098-T

The IRS Form 1098-T is mailed to your home address of record on the student’s MyGate System. Online access to the 1098-T information is available through the student’s MyGate System. After logging onto MyGate, the student should click on the “Money” tab, and the 1098-T information is located on the left hand side of the screen. After clicking on the link, enter in the appropriate tax year.

Yes you can access up to two prior years of 1098-T's through the student's MyGate account. Under the money tab click "click here for 1098-T access" link and enter the tax year you are wanting. If you need a 1098-T that is no longer available on your MyGate account you will need to call the Bursar's office at 270-809-4211 and speak with Phyllis Jones.

You did not receive a 1098-T because you did not have any eligible charges for that tax year. Eligible charges are tuition, course fees, and mandatory fees. Murray State will report all eligible charges billed to the account within the calendar year (January 1-December 21, 2013). We bill for the Spring semester in December so if a student is to pre-register before January 1 of the next year their Spring charges will be added to the previous years 1098-T.

Box 1

Shows the total payments received in 2014 from any source of qualified tuition and related expenses less any reimbursements or refunds made during the year that relate to those payments received during that same year. This is not reported by Murray State University. Murray state reports qualified charges billed which is Box 2.

Box 2

Shows the total amounts billing in 2014 for qualified tuition and related expenses less any reductions in charges made during the year that relate to those amounts billed during that same year.

Box 3

Shows whether your institution changed its method of reporting for the year. It has changed its method of reporting if the method (payments received or amounts billed) used in the current year is different than the reporting method used in a previous year. You should be aware of this change in figuring your education credits. The credits are allowable only for amounts actually paid during the year not amounts reported as billed, but not paid, during the year.

Box 4

Shows any adjustment made for a prior year for qualified tuition and related expenses that were reported on a prior year Form 1098-T. This amount may reduce any allowable education credit that you claimed for the prior year (may result in an increase in tax liability for the year of the refund).

Box 5

Shows the total of all scholarships or grants administered and processed by the eligible educational institution. The amount of scholarships or grants for the calendar year (including those not reported by the institution) may reduce the amount of the education credit you claim fo the year.

Box 6

Shows adjustments to scholarships or grants for a prior year. This amount may affect the amount of any allowable tuition and fees deduction or education credit that you claimed for the prior year. You may have to files an amended income tax return for the prior year. Box 7: Shows whether the amount in box 1 or 2 includes amounts for an academic period beginning January-March of the next year.

Box 8

Shows whether you are considered to be carrying at least one-half the normal full-time workload for your course of study at the reporting institution.

Box 9

Shows whether you are considered to be enrolled in a program leading to a graduate degree, graduate-level certificate, or other recognized graduate-level educational credential.

Box 10

Shows the total amount of reimbursements or refunds of qualified tuition and related expenses made by an insurer. The amount of reimbursements or refunds for the calendar year may reduce that amount of any education credit you can claim for the year (may result in an increase in tax liability for the year of the refund).

Eligible charges are tuition, course fees, and mandatory fees. Non-eligible charges include books, housing, meal plans, late fees, and fines.

Charges are automatically charged to the student's account when they register for classes. If you registered during registration for the Spring, which is from November until December 31st, your Spring charges were on the previous years 1098-T. You will however see your Spring financial aid and scholarships on your current 1098-T even if your tuition and other eligible charges are not. This is because per federal regulations, we cannot disburse financial aid and scholarships to the student's account until 10 days prior to the first day of class; therefore we could not apply your financial aid and scholarships until January.

Social Security Numbers

The IRS requires that colleges and universities collect the name, social security number (SSN) or individual tax payer number (ITIN) for all tuition-paying students. In addition, the amount of a students' qualifying payments must be reported to the IRS on IRS form 1098-T. The information on the 1098-T provides the IRS with a basis for amounts claimed by a taxpayer as qualifying expenditures for the Hope Scholarship Tax Credit and/or Lifetime Learning Tax Credit.

We will never ask you to supply your SSN/ITIN by email. Instead, we may ask you to complete the from W9-S and submit the completed form to the Registrar's office in Sparks Hall.

If we do not have valid SSN or ITIN on your student record, we will email you to ask you to provide this information to a Registrar representative. If you refuse to provide your SSN or ITIN, or you provide an incorrect number, the I.R.S. is empowered to impose penalties.

Form W9-S can be found on the I.R.S. website at http://www.irs.gov/pub/irs-pdf/fw9s.pdf

For a copy of the "Request for Student's or Borrower's Social Security Number and Certification" form, please go to the IRS website at http://www.irs.gov/pub/irs-pdf/fw9s.pdf, and download the form.

Submit the completed form to the Registrar's Office, either in person in Sparks Hall or by mail:

Office of the Registrar
Murray State University
113 Sparks Hall
Murray, KY 42071

Two Education Tax Credit forms, the 1098-T and 1098-E are filed by Murray State, using the student's Social Security Number. This form reports qualifying tuition and related expenses and loan interest.

The I.R.S. requires colleges and universities to collect social security numbers or individual taxpayer numbers for all tuition-paying students. We will never ask you to supply your number by email. Instead. we may ask you to complete form W9-S and submit the completed form to a Registrars representative in Sparks Hall.

If you refuse to provide your SSN or ITIN, or you provide an incorrect number, the I.R.S. is empowered to impose penalties.

If you 1098-T has been submitted o the I.R.S. with no SSN or ITIN, or with an incorrect SSN or ITIN, once you have submitted your W-9S to the Office of the Registrar, your 1098-T will still require correction. Please note that if we did not have your SSN, your form was filed without it, and your 1098-T service provider will assign you an alternate reference number for use in identifying your record.

Please consult IRS Publication 970 for the year in which you are filing for more information on Educational Tax Credits for which you may be eligible. No Murray State employee may give tax advice. If you are unsure about your eligibility, please consul with a qualified tax preparer.

You may request a correction of your Social Security Number or ITIN, by downloading the W-9S form from the IRS website and then submitting it to the Registrar's Office (in-person in Sparks Hall, or by mail).

    Form W-9S:
http://www.irs.gov/pub/irs-access/fw9s_accessible.pdf
    Or, search IRS Publications for Form W-9S at :
http://www.irs.gov/Forms-&-Pubs


Office of the Registrar
Murray State University
113 Sparks Hall
Murray, KY 42071

You may request a correction of your name by contacting the Office of Academic Records and Registrar, (the form can be found here). The request must be accompanied by a court order, valid driver's license, certificate of naturalization, certificate of marriage, or by some other form of positive identification. A photo I.D. must also be presented, A change of name will be processed only for students who have an active academic record and are currently pursuing a degree program. At the time of graduation or program abandonment, academic records are closed and no further changes in the record may occur. The name on the record at that time becomes the permanent name of record. Permanent names of record on closed academic records are not changed as the result of divorce decrees, marriage certificates or court order name changes.

1098-T

Once you provide the Office of the Registrar with the W-9S form, no further action is required on your part. We monitor records of all students with forms in the current reporting period and will correct your 1098-T after your SSN/ITIN has been recorded on your Murray State student record. Murray State will notify students when changes have been made. Please allow up to ten business days for the correction to be made.

Note: SSN/ITIN corrections can only be made on forms for the current reporting period. Forms for 2011 and earlier cannot be changed. March 22, 2013 is the last business day of the reporting period for 2012. After this date, SSN changes given to the Registrar will not be updated on 2012 forms.

1098-E

If you have student loans and the University is your lender, please contact ECSI for assistance

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