Holds on your account prevent adding and dropping courses. These holds need to be resolved before you will be allowed to perform registration activity.
How do I find out if I have any holds?
On the Academics tab on myGate, click the "Hold" link in the "Registration Tools" box. The hold type, reason for the hold, and the processes affected will be displayed. For detailed information, click on "How Do I Resolve Holds?" section.
Students must review their RACR with their academic advisor before scheduling classes each semester. Students may see their advisor's name and email address on their Academics tab on myGate. Advising holds are released by the academic advisor once advising has taken place.
Alcohol and Drug Awareness Training Holds
Students new to Murray State University who are under the age of twenty-five (25) must complete the online Alcohol and Drug Awareness Training called e-checkup. This hold prevents students who have not completed the training to register, drop or add university classes.
Once the training is completed, the system will remove the hold within 24 hours. For more information, please contact the Women's Center in Oakley Applied Science, Suite C102 or call 270.809.3140. For technical issues with Canvas, please contact the Service Desk at 270.809.2346. Office hours for both the Women's Center and the Service Desk are 8 a.m. - 4:30 p.m. Monday-Friday.
Bursar Schedule Hold
Students who owe a balance of $200.00 or more are not allowed to schedule for future semesters. Please log in to your myGate account and review your account balance on your Money tab. If you have any questions, you may contact the Bursar's Office at email@example.com or 270.809.4227.
Commonwealth Honors Academy (CHA)
Students who participated in the prior summer CHA program have the opportunity to earn college credit in the Fall or Spring semesters immediately following their CHA program participation. Students must submit their CHA Intent to Enroll form to the Registrar's Office at least two (2) weeks prior to the start of the semester. For additional information contact Kristina Jackson, 270.809.3762.
College Transcript Needed
Your transcript is a chronological, unabridged academic history of all courses attempted at Murray State and accepted coursework from all other accredited institutions, regardless if the coursework is used toward your current program of study. All degree-seeking undergraduate students are required to submit updated transcripts to MSU after each semester of enrollment at another school.
Many schools use the National Student Clearinghouse as their agent for transcript request processing. You may be able to request your transcript from Get My Transcript, search for the school, and follow the steps. If your school is not listed on Get My Transcript, contact that school’s Registrar’s Office for assistance.
The address to send transcripts to is:
Murray State University Admissions
102 Curris Center
Murray, KY 42071
*Please note that college transcripts cannot be considered official when faxed or hand-carried by the student or mailed by the student.
Undergraduate students are required to declare an area or major by the time they earn a minimum of 45 credit hours. Undergraduate students who declare a major (as opposed to an area) are required to declare a 2nd major or a minor by the time they earn a minimum of 60 credit hours.
Department signatures are required for declaring or changing areas, majors, and degree
objectives. The only signature required for declaring or changing minors, concentrations,
or catalog years is the student’s signature.
Completed and signed major change forms should be submitted to the Office of the Registrar, 1st floor, Sparks Hall.
This hold prevents students who have not met language skill requirements to register for university classes. For more information on this hold, please see Weihong Gao in 6B9 Faculty Hall.
HS Transcript with Grad Date
Please contact your high school and ask that they send your official final high school transcript including graduation date to firstname.lastname@example.org or by mail to:
Murray State University
102 Curris Center
Murray, KY 42071
*Students may also use Parchment to order their high school transcripts.
For questions about this process, please contact Murray State Admissions at 270.809.3350.
Internal Collections Grades, Internal Collections Misc., Internal Collections Schedule
This hold is placed on students who have past semester debt that has been transferred to Internal Collections at Murray State University. Future scheduling and transcripts will not be allowed until this debt is paid in full. If you have any questions, you may contact the Bursar's Office at email@example.com or 270.809.3473 to set up payment arrangements.
International Admissions Hold
Academic English Program (AEP) students have one academic year to complete the admission letter requirements. Once completed, students should submit a new financial guarantee (bank statement, government document, etc.) to the international admissions office in Pogue Library basement. This hold will then be released and scheduling will be allowed.
International Documents Hold
Students must submit the required documents outlined in the admission letter to the international admissions office. The hold will not be removed to allow scheduling until the official documents have been received and verified by the international admissions office. For more information, please visit the international admissions office at Pogue Library basement.
International Insurance Hold
All F-1 and J-1 visa holders are required to provide proof of mandatory health insurance. Specific health insurance requirements were provided in your admission packet. If more information is needed, please visit Blackburn Bldg. basement, room B0019. Health insurance must be purchased prior to registering for classes. Proof of insurance may be delivered in-person to Blackburn Bldg. basement, room B0019 or send to firstname.lastname@example.org or email@example.com. Insurance may be purchased for a semester at a time or for the duration of the academic year. Insurance periods must start on the first day of classes and end on or after the last day of finals. To be eligible to register for the next term, proof of insurance must be provided to the addresses mentioned above. Holds will not be removed until the insurance requirements have been met.
Kentucky Department of Revenue
Students whose debt has been transferred to the Kentucky Department of Revenue will not be allowed to receive a transcript or schedule for classes until the debt is paid in full. Students should contact the state at 502.564.4921. For further information contact Bursar's Office, Internal Collections at firstname.lastname@example.org or 270.809.3473.
Needs New Application
Racer Academy students intending on completing more Racer Academy courses in the spring semester do not need to take further action. Racer Academy students planning to attend Murray State University as a freshman in the upcoming fall semester should complete a first-time freshman admission application.
For questions about this process, please contact Murray State Office of Undergraduate Admissions at 270-809-3350.
New Letter of Good Standing
Please contact the Transfer Center at 270.809.3350.
New Student Orientation Req'd
All new Murray State University students are required to complete an orientation program. Orientation may be completed in person or online depending on the student's campus location. Students completing the online orientation are "enrolled" in the Canvas Orientation module. Students will complete the module and quiz at the end with at least an 85% to release this hold. For questions about this process, please contact Alison Marshall at 270.809.5796.
Outstanding Debt-Degree Fee
Students who did not pay the graduation application fee when submitting the application must now submit the fee. Students that fail to pay will not be allowed to register for future semesters, order transcripts, or receive a diploma. Contact email@example.com to remit payment.
Students who ordered a transcript(s) without submitting payment are not permitted to register for future semesters or receive additional transcripts until payment is remitted. Contact firstname.lastname@example.org to remit payment.
Pending Degree/Can't Register
Students who have applied for graduation are not permitted to register for classes for a future semester without officially being readmitted to the university for a new program of study. If you are attempting to register for classes for a new program, please contact either the Transfer Center (to schedule for undergraduate classes) or the Graduate Admissions Office (to schedule for graduate-level courses) for details on how to be admitted to a new program.
For students who need to take additional classes for the current degree program, please email the Graduation Office at email@example.com and request that your graduation application be moved to a future term. The Graduation Office will then move your existing application and release the hold so you may register for additional classes.
Request Official ACT/SAT Scores
Please contact Office of Undergraduate Admissions at 270.809.3350.
Required Documents Needed
Please contact the Office of Undergraduate Admissions at 270.809.3350.
Social Security Numbers are required for all enrolled students. The IRS requires Universities to submit a student’s 1098T form with a correct SSN and full legal name (IRS regulation 1.60505-1) as well as enrollment verification information with a correct name and SSN to the National Student Clearinghouse for loan deferment and to the state of Kentucky and the Department of Education for reporting purposes.
Occasionally, we are notified the name or social security number we have on file for a student doesn’t match IRS/KY DOE records or doesn’t match previously submitted information from other schools. A copy of the SS card is required to prove a legal name and SSN.
If your hold message says “Required: Copy of SS card,” provide a copy of your SS card to the Office of the Registrar, 1st floor Sparks Hall or contact firstname.lastname@example.org.
If your hold message says “Needed: SS card or W-9 form,” either provide a copy of your SS card or provide the completed W-9 form to the Office of the Registrar, 1st floor Sparks Hall or contact email@example.com.
Student Loans Grades, Student Loans Schedule, Student Loans Miscellaneous
Students who have been awarded an Institutional Loan such as Perkins, Nursing, Owen, or Norris, and are not current will not be allowed transcripts or to schedule for classes. If you have any questions, you may contact the Bursar's Office at firstname.lastname@example.org or 270.809.2669 regarding these loans.
A Study Abroad Hold is placed on a student who has returned from their trip if there is still a balance owed on the program bill. To have the hold removed the student must pay all remaining program fees in full and have a zero balance.
A Study Abroad Hold is placed on a student who has not yet studied abroad if that student has not yet met all requirements with the Education Abroad Office. There are two things to do to complete these requirements:
- Login to Horizons application and complete the Post-Acceptance section.
- Complete the orientation program on Canvas with 100% on the quiz.
Title IX Hold
Students who have not completed the Title IX and Harassment Prevention online training on Canvas will have a Title IX Hold placed on their accounts. This hold prevents students who have not achieved a score of 100% on the assessment/quiz portion of the online training to register for, drop or add university classes. Once the score of 100% on the assessment has been achieved, the system will remove the hold within 24 hours.
For more information on this hold, please see the Office of IDEA in 103 Wells Hall or call 270.809.3155. For technical issues with Canvas, please contact the Service Desk at 270.809.2346. Office hours for both IDEA and the Service Desk are 8 a.m. - 4:30 p.m. Monday-Friday.
University ESL Conditional
Students who are admitted as ESL Conditional must meet university admission requirements before this hold will be removed. Graduate students must meet individual graduate program requirements and be admissible to the university. An application and all required admission documents must be submitted to the international admissions office. For more information, please visit Pogue Library basement.
Unpaid Housing Deposit
Students are required to pay a $150 deposit when they complete their initial application for a space in housing. If a student cannot pay the deposit at the time of application, the deposit can be deferred. The hold is placed on the account after the semester has started and will be removed once the deposit has been paid.
Update Perm/Home Addr
Students who do not have a valid permanent/home address on file with Murray State are required to add a valid permanent address on myGate. View instructions for adding your address. Once you have added/updated your permanent address, please email email@example.com. Please include your name, M number, and that you have updated your address on myGate. The Office of the Registrar staff will review your address and release the hold.