Student Organization Registration

 

Statement Regarding RSO Registration

Information regarding Student Organization Registration at Murray State University can be found below. Please read ALL of this information in its entirety before requesting a student organization to become registered/re-recognized through the Center for Student Involvement.
The link to the online Student Organization Registration Form can also be found on this page.

 

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University Recognition Statement

Any student organization who wishes to affiliate themselves with the Murray State University name and utilize campus facilities must be reorganized by the university.

  • To receive University recognition, student organizations must be registered through the Center for Student Involvement, located on the first floor of the Curris Center, Room 111.
  • Groups seeking to become recognized by the University must follow the steps outlined below. Documents will be submitted to the Center for Student Involvement where they will be reviewed and approved.

Student Organization Registration Guidelines

ANNUAL RE-RECOGNITION

Student Organizations who were registered in the previous academic year MUST re-register their organization through the Center for Student Involvement. These organizations will follow the same steps as new student organizations regarding organization registration.

The process is as follows:

  1. Complete the Student Organization Registration Form online
  2. Submit a completed Officer Authorization Form
  3. Submit a completed and verified Campus Advisor Authorization Form
  4. Submit an updated copy of constitution/by-laws only if changes have occurred.

 NEW STUDENT ORGANIZATIONS

Newly formed groups may register at any time during the school year and may hold two meetings on campus for organizational purposes prior to registering with the university.  In order to be a recognized organization, the following steps must be taken:

  1. Acquire a faculty/staff advisor. This is required of all student.
  2. Complete the Student Organization Registration Form This information must include the following: President’s name and contact info, Faculty/Staff Advisor information (fraternities and sororities, please also include your Chapter Advisor information), a mailing address, and the purpose of the organization.
  3. Submit the Officer Authorization Form and a constitution/by-laws (see appendices for examples) for the organization to the Center for Student involvement
  4. The selected Campus Advisor for the organization must be separately verified by the Office of Student Organizations and must have a Campus Advisor Authorization Form on file.

Constitution

A constitution, bylaws, or charter contains specific information regarding the organization’s structure and procedures. This document must include the following:

  • A clear statement of purposes
  • Requirements and obligations of membership

The following statements must be included in the constitution in order for a student organization to be considered for University recognition:

  • A limitation on membership to matriculated students, but without any restrictions on the basis of race, color, national, or ethnic origin, religion, sex, disability, sexual orientation, or veteran status except as expressly permitted by law.
  • A pledge that the organization will abide the rules and regulations of the University as a condition to initial and continued registered status

Download a Sample Constitution to help guide you in creating your own!

Campus Advisor(s)

  • The selected Campus Advisor for the organization must be separately verified by the Office of Student Organizations and must have a Campus Advisor Authorization Form  on file.
  • The Advisor(s) work(s) closely with the student organization to ensure a cooperative relationship between the organization, its members, and the University.
  • The Advisor(s) ensure(s) that all reasonable steps are taken to protect the safety and welfare of all student organization members during meetings and activities.
  • The Advisor(s) is(are) responsible for assisting organizational officers in completing necessary requirements (i.e. Student Organization Maintenance, contacting the IRS to obtain a tax identification number if one has not already been established, etc.) and for ensuring that these documents/forms are submitted at the appropriate deadlines throughout the academic year.
  • If a Campus Advisor would like to resign from their Campus Advisor position, the Office of Student Organization can provide a letter of resignation to the advisor. Please contact Christian Barnes for more information.

> Student Organization Registration & Re-Recognition Information <

Terms to Know

  • Registration - This a term that is used to describe the process that NEW Student Organizations go through in order to become recognized by Murray State University for the current academic year. 
  • Re-Recognition - This is a term that is used to describe the process that PAST Student Organizations go through in order to become re-recognized by Murray State University for the current academic year.
 

New Student Organizations

  1. Acquire a faculty/staff advisor.

  2. Complete the Student Organization Registration Form

  3. Submit a completed Officer Authorization Form

  4. Submit a physical copy of organization's constitution/bylaws.

Past Student Organizations

  1. Complete the Student Organization Re-Recognition Form

  2. Submit a completed Officer Authorization Form

  3. Submit an updated copy of organization's constitution/bylaws only if changes have occurred.

 

Student Organization Registration Maintenance Information

  • To maintain recognition from the University and to reserve on-campus space, each organization must submit the Student Organization Registration/Re-Recognition Form at the following times:
    • At the beginning of each Fall Semester.
      • Forms that must be submitted during an academic year
      • MUST submit changes when they occur
        • Faculty/Staff advisor(s)
        • Contact Information
        • Changes in Officers
        • If organization becomes inactive

Renew Officers of a Student Organization

To update the Officers of a Student Organization, please submit a new Officer Authorization form (attached below).

Officer Authorization Form

Important Notice

Registration materials must be submitted by the designated deadline in order to successfully register a Student Organization for the 2018-2019 academic year.

Please note that any missing documents will delay the approval process of registering a student organization.  

 

Deadlines to Follow

  • Student Organization Re-Recognition (ALL Past Student Organizations): Monday, September 10, 2018 by 4:30 PM.
  • Student Organization Registration (ALL New Student Organizations): No deadline is required

 

Contact

Christian Barnes
Office Coordinator & Graduate Assistant for Student Activities
Center for Student Involvement
Curris Center
Murray, KY, 42071
msu.studentorganizations
@murraystate.edu
270.809.6349