Academic Records


NOTE: You should never order a MSU transcript to be sent to MSU unless it is for potential employment with our university. Transcript orders with Murray State University as the recipient may not be released or forwarded to a third party. No refunds will be issued for orders processed with MSU as the recipient. If you need to have an official transcript sent to another office at MSU, please contact our office before placing your order.



Murray State University has partnered with National Student Clearinghouse (NSC) to provide online transcript ordering. With this service, you can use the following features:

  • Secure online access to request transcripts any time.
  • Email notification once the transcript is processed.
  • Online tracking ability of each order.
  • Order electronic delivery of transcripts.

Transcript Requests

Murray State transcript requests can be made through the National Student Clearinghouse website. To ensure proper student matching you will be asked for your:

  • Name
  • Date of birth
  • Student ID number (M#). If unknown, please provide your Social Security number
  • Email address

Information privacy policies require that you provide NSC with a signed form authorizing release of your academic transcript before your order can be processed. You may use the electronic signature option or you can choose to print out a release form. Return the signed release form to NSC in order for your transcript to be processed.

Many Murray State University employees are able to request official paper copies of their personal transcript free of charge by using the Transcript Request Form for Current Full-Time or Retired Faculty/Staff or Racer Academy Instructors.

Qualifying employees must be currently working full-time at Murray State (offered benefits), a Racer Academy instructor, or retired faculty/staff.

The form must be completed, signed and then submitted to the Murray State Human Resources Office. Racer Academy instructors may send their completed and signed form directly to the Office of the Registrar.

The Office of the Registrar reserves the right to limit what they deem to be excessive numbers of requests for any individual using this benefit.

The transcript cost is based on the method of delivery. The fees are:

  • $10.90-paper delivery. The transcript will be printed on security paper and sent through USPS or held for pick-up.
  • $10.90-electronic delivery to a participating school or organization. The ETX transcripts have a blue ribbon for authentication.
  • $11.90-PDF delivery to a school, yourself, or a third party. NOTE: PDF transcripts are only available for students who attended Murray State in the fall of 1990 or later.

Transcripts must be paid by credit card at the time of order. National Student Clearinghouse accepts Visa, MasterCard, Discover and American Express. During the ordering process you will be able to see the exact charge prior to entering your credit card information.

After entering your student information on the National Student Clearinghouse's online request form, you may receive a message that a student record was not found or that you have a hold. You may still complete your request by clicking "Next" and continuing through the ordering process. Students with outstanding financial obligations or other outstanding holds that prevent the release of their academic record, have the responsibility to clear these holds in order to obtain their transcript. Any hold information will be sent to you at the email address you provide to the National Student Clearinghouse.

  • Degrees are conferred for up to six weeks after graduation, please plan accordingly.
  • Only choose "After Degree Conferred" if you are graduating this term. Submit your term, degree and major.
  • "Hold for Grades" transcripts will not be printed until the end of the term you have chosen.
  • Attachments to be sent with your transcript must be included in your online transcript request. You may upload a maximum of two documents to your transcript request. Supported format(s) are: JPG, DOC or PDF.

Academic Standing

Please read the current academic regulations located on this webpage.

From the fall of 1978 through the summer of 2000, the following academic regulations applied:

  • Dean's List, High Scholarship - Full-time undergraduate student with a minimum term GPA of 3.5 (3.3 prior to Fall 1993) as of the end of that term (fall or spring only).
  • On Probation, Low Scholarship - Student lacked 12 or more quality points having a 2.0 cumulative GPA.
  • Continued on Probation - Student who was previously on probation reduced the quality point deficit, but not below 12.
  • Dropped, Low Scholarship - Student did not earn a minimum term GPA of 2.0 and reduced the quality point deficit after a term on probation. (Beginning with the fall of 1999, this also included any new freshman who had a 0.0 term GPA during their first term - fall or spring.)

From the fall of 2000 through the summer of 2009, the following academic regulations applied:

  • Dean's List, Academic Excellence - Full-time undergraduate student with a minimum term GPA of 3.5 as of the the end of that term (fall or spring only).
  • Academic Probation - Undergraduate or post-baccalaureate student whose cumulative GPA falls under the following minimums: 60 or more hours earned - 2.00 GPA; 30-59 hours earned - 1.90 GPA; fewer than 30 hours earned - 1.75 GPA.
  • Academic Probation Continued - Student previously on probation whose cumulative GPA increases, but does not reach the appropriate minimum indicated under Academic Probation.
  • Academic Suspension - Student previously on probation whose cumulative GPA does not increase, or a new freshman who has a term GPA of 0.0 during their first term (spring or fall).



Murray State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award associate, baccalaureate, masters, specialist and doctorate degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404.679.4500 for questions about the accreditation of Murray State University. Normal inquiries such as admission requirements, financial aid, educational programs, etc., should be addressed directly to Murray State University.

Credit Unit

  • Fall 1948-Present: Semester
  • Fall 1943-Summer 1948: Quarter
  • Fall 1923-Summer 1943: Semester

Current Course Numbers

  • 001-089 Special category post-secondary courses
  • 090-299 Lower division undergraduate courses
  • 300-499 Upper division undergraduate courses
  • 500-599 Upper division undergraduate courses (prior to Spring 2011 could also be used as graduate courses)
  • 600-899 Graduate courses

Prior to the fall of 1963, 400-level courses were for graduate credit only, and a "G" preceded the course number of any 200-level or 300-level courses that were graduate credit on legacy transcripts.

Degree Credits

All credit hours passed are reflected in the credit hours earned. However, credit hours earned in the following courses do not apply toward the hours required for a degree at Murray State University: ENG 095, 100, 109, 110; FYE 100: GUI 096, 097; HEA 189; INT 110; MAT 095, 100, 105, 118; REA 095, 100; and all courses with a CEC or ESL prefix. CEC courses receive college credit and are not continuing education units (CEUs). Only the latest grade on a repeated course counts toward a degree at Murray State University.

Eagle University and High School Records

From the spring of 1973 through the spring of 1978 Murray State University participated in a college consortium at Ft. Campbell, KY that was known as Eagle University. Each institution has official records for students enrolled in that college's courses. Transcripts of Eagle University records Murray State University courses are official if they bear the signature of the Registrar.

Murray State University operated a training school for teachers that is now closed, and is the repository of that school's records. Eagle High School was operated by Murray State University at Ft. Campbell, KY from July 1983 to June 1990. A Murray Training School, College High School, University High School, or Eagle High School transcript is official if it bears the signature of the Registrar.

Full-Time Status

Graduate Students: 6 semester hours

Undergraduate Students: 12 semester hours

Prior to Summer 2005, full-time status during summer term was 6 hours for undergraduate students and 5 hours for graduate students. Prior to Fall 2020, full-time status for graduate students was 9 hours.

Grading System

Murray State University currently uses a 4.0 grading scale. Prior to the fall of 1956 Murray State used a 3.0 grading scale.

An asterisk (*) in the R column indicates this attempt does not count in the GPA because the course was repeated.

Grades that may appear on transcript

  • A - Excellent - 4 Quality Points
  • B - Good - 3 Quality Points
  • C - Fair - 2 Quality Points
  • D - Poor - 1 Quality Point
  • E or F - Failure - 0 Quality Points
  • AU - Audit, no credit earned - Not computed in GPA
  • CR - Credit earned - Not computed in GPA
  • GR - Academic Second Chance granted - Not computed in GPA
  • I - Incomplete - 0
  • IP - In Progress - Not computed in GPA
  • NR - Grade not reported - Not computed in GPA
  • P - Passing, credit earned - Not computed in GPA
  • R - Deferred grade - Not computed in GPA
  • T# - Weighted average grade - Varies
  • W - Withdrew with no grade - Not computed in GPA
  • WE - Withdrew Failing - 0
  • WP - Withdrew Passing, no credit earned - Not computed in GPA
  • X - Absent from exam - 0 Quality Points

Institutional Names

  • 1967-Present: Murray State University
  • 1948-1967: Murray State College
  • 1930-1948: Murray State Teacher's College
  • 1926-1930: Murray State Normal School and Teacher's College
  • 1923-1926: Murray State Normal School

Transfer Credit

Posted transfer work from a regionally accredited institution appears as the Murray State University's equivalent prefix and course number unless stamped "Legacy Academic Record." Transfer hours and quality points are computed in the student's cumulative GPA, using semester hours, a 4.0 grading scale and Murray State University's repeat policy.

Verifications of Enrollment/Degree/Good Standing

Apostille Diploma and Transcript

Murray State graduates who plan to work or further their education abroad may need to authenticate their diplomas(s) and transcripts.  This process is often referred to as an Apostille, the verification and legalization of a document for international use under the terms of the Hague Convention. For countries that do not recognize the Hague Convention or do not accept the apostille, the U.S. Department of State has an Office of Authentications which can provide a federal authentication.  

Order an Apostille diploma and transcript. Each order is $50.  Additional notarized diplomas and transcripts may be requested at the same time for $10 per each extra document requested.

The following documents are included in the order request:

  • Official diploma notarized
  • Official transcript notarized
  • Authentication of the notary with the county clerk’s office

These documents will be mailed to you. Orders shipped to international addresses must include a prepaid shipping label. For more information or to email the prepaid label, please contact 

Once you receive your notarized documents and authentication of the notary form, you will then need to complete the Kentucky State Apostille Authentication Form and submit all documents and fees directly to the Kentucky Secretary of State’s office.

Degree Verification

Degrees awarded by Murray State University are recorded with the National Student Clearinghouse (NSC). Students, employers and other organizations may request verification of a degree directly from NSC by visiting their website and submitting a request. For any inquiries regarding payment, or how to submit a request, please contact NSC directly.

Enrollment Verification

An enrollment verification serves as documentation that a student is enrolled for a particular semester as a full-time or part-time student. Enrollment verification certificates are frequently needed to verify eligibility for health insurance coverage and loan deferments.

Obtaining an Enrollment Verification—Students

An enrollment verification can be printed through myGate following these steps:

  1. Log-in to myGate.
  2. Click on "Request an Enrollment Verification" under Student Links on the Academics tab.
  3. Select a term, type of verification and number of copies.

Obtaining an Enrollment Verification—Third Parties

Murray State University has authorized the National Student Clearinghouse to provide enrollment verifications. Third parties can obtain verification of student enrollment by going to the NSC website.

International Student Verification Letter

All requests for an International Student Verification letter must include a completed request form. Please allow up to three (3) business days for your request to be completed. 


Grade Change Deadlines - Academic Deadlines

Grade Change Request Instructions for Faculty

Prior Learning and Challenge Credit

Certain graduate programs may award credit for prior learning and/or provide proficiency reviews. A maximum of twelve semester credit hours per degree program may be awarded for prior learning credit per degree. Contact the program coordinator for more information.

Procedure for Graduate Prior Learning Credit:

  1. A student must be currently enrolled at Murray State University to receive prior learning credit.
  2. All requests for prior learning credit must be approved by the student's academic advisor, program coordinator, collegiate coordinator or academic dean and the university graduate coordinator. The request may be denied at any level of the review. All costs connected with the prior learning credit must be met by the student prior to departmental review. See the Schedule of Fees for details. Each department is responsible for adopting its own assessment policy to determine what credit a student is eligible to receive.
  3. Students desiring to receive prior learning credit must apply and pay for the prior learning credit on Marketplace.
  4. If the student successfully completes the departmental assessment, the academic advisor will complete the Graduate Level Prior Learning Credit Approval Form.
  5. Once the form is approved by all required parties, the university graduate coordinator will submit approval to the Office of the Registrar for posting of credit to the academic record. Prior learning credit awarded will be posted to the student's academic record in the semester in which the student is enrolled; however, no earlier than the first day of the semester. 
  • Prior learning credit may not be awarded for a course already completed unless the course is expired.
  • A grade received in a regular course may not be changed by prior learning credit examination.
  • Prior learning credit is subject to the eight-year time limit for degree applicability.
  • Please note that prior learning credit is not offered for all graduate programs or courses.

Register and Pay for Prior Learning Credit

College of Education and Human Services

Academic Regulations

These policies are effective as of Fall 2009 grades.

Grade Point Average

To calculate a cumulative grade point average, divide the total number of quality points earned by the total hours attempted. Transfer credit is included in the cumulative GPA. Grades of AU, CR, P, R, W or WP do not affect GPA calculations.

Dean's List Academic Honors (Undergraduate Students Only)

Full-time undergraduate students who have attained a semester GPA of 3.50 or above in either a fall or spring semester will be placed on the “Dean’s List” for that semester and the "Dean's List" designation will appear on the student’s academic record. This requirement must be met at the time grades are posted. Grades changed after the initial posting of grades will not be used for awarding Dean’s List Academic Honors. Grades of I may prevent a student from being placed on the Dean’s List. Dean’s List information is also displayed under the Academics tab on myGate. View press release forms regarding Dean’s List Honors and the most recent Dean's List. The policy concerning degree honors is addressed under the Academic Honors for Graduation heading within the Undergraduate Degree: General Requirements section of the Academic Bulletin.

President's List Academic Honors (Undergraduate Students Only)

Full-time undergraduate students who have attained a semester GPA of 4.00 in either a fall or spring semester without any grades of I will be placed on the "President's List" for that semester and the "President's List" designation will appear on the student's academic record. This requirement must be met at the time grades are posted. Grades changed after the initial posting of grades will not be used for awarding President's List Academic Honors. Students will be awarded the highest honor for which they qualify. President's List information is also displayed under the Academics tab on myGate. The most recent President's List and press release form information may be found on Murray State's website.

Academic Warning

A student will be on academic warning when his or her cumulative GPA is less than 2.0 but is at or above the values listed below for the number of hours the student has attempted. A student on academic warning may enroll for a maximum of 16 credit hours during a fall or spring term.

Academic Probation

A student will be on academic probation when his or her cumulative GPA is less than the value listed below for the number of hours the student has attempted. A student on probation may register for a maximum of 16 hours in a regular semester.

  • Hours attempted: 1-32
    Cumulative GPA: 1.5
  • Hours attempted: 33-64
    Cumulative GPA: 1.7
  • Hours attempted: 65-79
    Cumulative GPA: 1.9
  • Hours attempted: 80 or more
    Cumulative GPA: 2.0

Removal from Probation

A student will be removed from probation after the probationary semester by reaching or exceeding the appropriate cumulative GPA threshold listed above. Failure to do so will result either in a status of "continued on probation" or "academic suspension."

Continued on Probation

A student who does not meet the cumulative GPA threshold for his/her hours attempted, but earns a term GPA of at least 2.0 for the probationary semester will remain on probation and may register for a maximum of 16 hours in a regular semester.

Academic Suspension

An undergraduate student will be suspended from the university following a probationary semester in which he or she does not meet the criteria for continued on probation or removal from probation (see above). A student suspended for the first time may not re-enroll until one succeeding (fall or spring) term has passed. 

A student who receives a second academic suspension may not re-enroll for two calendar years. A student who receives a third academic suspension will be indefinitely dismissed from the university. Students with extenuating circumstances that led to their academic suspension may appeal for earlier reinstatement. See the Appeals section on this webpage.

Reinstatement after Suspension

A student suspended for one term may register for classes in the following term after suspension, after discussing a degree plan with an academic advisor. A student suspended for 2 or more academic years must submit an application for readmission. Students who are reinstated are readmitted on probation. A student who has been suspended for a third time may not re-enroll at Murray State.



Academic Second Chance (ASC) is an appeal procedure for an undergraduate student to request academic forgiveness for their courses. It applies to a single semester or series of semesters within which a student earned grades lower than a C. If approved, those terms would be excluded when calculating the student’s grade point average. No courses taken during the semesters approved for ASC would apply toward requirements for a degree.

A student who wishes to petition for ASC must have been separated from all institutions of higher learning for a minimum of two consecutive calendar years. If a student withdrew from a semester and the withdrawal appears on their transcript, the student is considered “enrolled” during that term.

An Undergraduate ASC request form may be submitted by an enrolled student after the student has reentered Murray State University and has earned a minimum of 12 new degree credit hours at Murray State University with a minimum GPA of 2.50 on all hours since re-enrolling. ASC requests are only valid for the student’s first baccalaureate degree. The ASC request form must be submitted to the Office of the Registrar, specifying the terms for which ASC is requested.

ASC courses remain a part of the transcript with a notation that academic second chance has been applied and that grades are not included in GPA calculations. If a course excluded by ASC was used as a repeat of an earlier course, the original course which had been excluded from grade point average consideration due to the repeat policy will be added back into the GPA as though it had never been repeated.

The new GPA is the official GPA of the university. Students need to be aware that some schools, agencies, academic areas, organizations and scholarship programs may not recognize or allow ASC. ASC may be declared only once and may not be revoked. 


Graduate students may request Academic Second Chance (ASC) through their advisor by submitting the Graduate Request for Academic Second Chance Form and a justification letter that includes details about the extenuating circumstances that caused hardship during the term(s) for which ASC is requested, as well as identification of specific terms for ASC. Academic Second Chance must be approved by the program director, department chair (where applicable), collegiate graduate coordinator or academic dean and the university graduate coordinator.

A student who has been academically suspended or dismissed from the university and feels it was due to circumstances beyond their control may appeal in writing to the Registrar for special consideration. The student’s request will be forwarded to the Academic Appeals Committee for consideration. This committee is composed of two student members, a Student Affairs representative and one faculty member from each of the academic colleges/schools. The committee reviews each case and makes decisions based on information provided to them by the student or other individuals. The student may be present for the hearing or may present his case in writing only. The student comes before the committee alone. Guests are not able to speak or be present.

A request form, with the attached documentation, should be submitted to the Office of the Registrar by Noon on the listed dealine date. After three (3) suspensions, a student is not eligible to return to Murray State.

Tentative Academic Suspension Appeal Form Submission Deadlines:

  • August 12, 2024 for the Fall 2024 semester
  • January 6, 2025 for the Spring 2025 semester
  • May 19, 2025 for Summer 2025 semester
  • August 11, 2025 for the Fall 2025 semester

Academic Appeal FAQ

Q. Do I have to be present at the hearing?

A. No. You have the right to be present at the hearing, but you are not required to attend. You can submit everything you want the committee to know and they will base their decision on that information plus any additional information supplied by the Office of the Registrar. It is to your advantage to attend the meeting so that you may provide additional information and answer any questions, if necessary.

Q. When and where are the meetings held?

A. The meetings are normally held the week before the semester begins. Once a meeting has been scheduled, you will be notified of the date, time and location.

Q. What kind of documentation do I need?

A. You may provide any information that you feel will be relevant to your case. For example, if your grades are low due to frequent absences, you may wish to provide additional information regarding the reason for your absences. 

Q. If I submit an appeal for the May hearing and it is denied, can I submit another appeal for the August hearing?

A. No, students appealing for reinstatement for the fall term can choose to go before the committee in May or August, but not both.

Murray State University recognizes that differences of opinion or interpretation may arise between students and faculty members regarding the assignment of course grades. The university urges the student to first seek resolution through informal discussion with the appropriate faculty member. It should be noted that situations involving academic misconduct should be directed to the University Judicial Board.

The student initiates a meeting with the instructor of the class. The meeting must take place within the first twenty (20) days of the semester immediately following the term during which the incident of grievance is alleged to have occurred, exclusive of summer session.

If the matter is not resolved satisfactorily at the instructor level, meetings with the chair and dean must follow within ten (10) days of the initial discussion with the instructor. At the time of each meeting, the instructor, chair and dean must sign and date the grade appeal form.

Once all means of informal resolution on the collegiate level have been exhausted the student must submit a completed grade appeal form with supporting documentation to the Office of the Registrar within fifteen (15) days of the initial discussion with the instructor if the matter is not resolved satisfactorily.

The chair of the Academic Appeals Board shall convene that committee within twenty (20) days of the receipt of the grade ap­peal form and supporting documentation. The Appeals Board will hear the appeal from both the student and the instructor, separately. The Board will forward a recommendation to approve or deny the appeal to the Provost. A final decision is made by the Provost and will be sent to the appropriate academic dean, the student and the instructor, within ten (10) days of the completion of the hearing, unless notified otherwise. The text of the recommendation and all pertinent testimony and gathered data shall be kept in confidence.

NOTE: If at any point in this process, the student alleges that actions have taken place that may be in violation of the Murray State University Non-Discrimination policy, this process must be suspended and the matter directed to the Office of Institutional Diversity, Equity and Access.

Under no circumstances will an appeal of a grade be accepted after one year from the end of the semester in which the grade was received. For the full policy, go to the current University Bulletin.

Personal Information Updates

Submit the Student Name Change Request Form along with a copy of your updated social security card and one of the following: marriage certificate, divorce decree, adoption papers, court order, driver's license, or passport. More than two forms of documentation may be required to establish the link from the original name to the requested name change. Please note that by filling out this form, this does NOT automatically change your username or email address. 

Username/Email Updates

Murray State University recognizes students may wish to use a name other than their legal name. When requested, the University will use a preferred first name on certain documents and online information sources. The official/legal name will remain on your permanent records, including but not limited to academic, employment and tax records. Students may not designate a preferred last name. Students are encouraged to add a preferred first name prior to the start of a semester to assist instructors in consistently addressing a student throughout the course of a semester. Complete the Preferred First Name form.

Places the Preferred First Name is displayed:

  • Class rosters in myGate will display the preferred first name with the official legal name for reference to other records by instructors
  • Canvas will display the preferred first name only
  • MSU ID Card (replacement fee applies)
  • People Finder search
  • Diploma as requested on the graduation application
  • Awards lists such as Dean's List honors

Students, faculty and staff can update their mailing addresses and phone numbers inside myGate.

  1. Log in to myGate 
    • Students - Click on Academics
    • Faculty and Staff - Click Employee
  2. Click on Update your Personal Information
  3. Select Personal Information
  4. Click on View/Update Addresses and Phone
  5. In the middle of the screen, click on [Update Addresses and Phones]
  6. Update an existing address by clicking the link next to it or add additional addresses by selecting a new address type from the menu.
  7. Click Submit to add a new address.

Take the next step

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