Academic RecordsClick the arrow for more information
Murray State University has partnered with National Student Clearinghouse (NSC) to provide online transcript ordering. With this service, you can use the following features:
- Secure online access to request transcripts any time.
- Email notification once the transcript is processed.
- Online tracking ability of each order.
- Order electronic delivery of transcripts.
Requesting a Transcript
Murray State transcript requests can be made through the National Student Clearinghouse website. To ensure proper student matching you will be asked for your:
- Date of birth
- Student ID number (M#). If unknown, please provide your Social Security number
- Email address
Information privacy policies require that you provide NSC with a signed form authorizing release of your academic transcript before your order can be processed. You may use the electronic signature option or you can choose to print out a release form. Return the signed release form to NSC in order for your transcript to be processed.Click the arrow for more information
Transcript Request for Murray State Employees
Many Murray State University employees are able to request official paper copies of their personal transcript free of charge by using the Transcript Request Form for Current Full-Time or Retired Faculty/Staff or Racer Academy Instructors.
Qualifying employees must be currently working full-time at Murray State (offered benefits), a Racer Academy instructor, or retired faculty/staff.
The form must be completed, signed, and then submitted to the Murray State Human Resources Office. Racer Academy instructors may send their completed and signed form directly to the Office of the Registrar.
The Office of the Registrar reserves the right to limit what they deem to be excessive numbers of requests for any individual using this benefit.
The transcript cost is based on the method of delivery. The fees are:
- $10.50-paper delivery. The transcript will be printed on security paper and sent through USPS or held for pick-up.
- $10.50-electronic delivery to a participating school or organization. The ETX transcripts have a blue ribbon for authentication.
- $11.50-PDF delivery to a school, yourself, or a third party. NOTE: PDF transcripts are only available for students who attended Murray State in the fall of 2000 or later.
Transcripts must be paid by credit card at the time of order. National Student Clearinghouse accepts Visa, MasterCard, Discover and American Express. During the ordering process you will be able to see the exact charge prior to entering your credit card information.
Transcript Pick-Up Instructions
Pick up is currently unavailable due to COVID-19.
Students (former and current) may pick-up transcripts in person by coming to the Office of the Registrar with a valid driver's license or form of photo identification. Transcripts will be available within 3-5 business days.
- Degrees are conferred for up to six weeks after graduation, please plan accordingly.
- Only choose "After Degree Conferred" if you are graduating this term. Submit your term, degree and major.
- "Hold for Grades" transcripts will not be printed until the end of the term you have chosen.
- Attachments to be sent with your transcript must be included in your online transcript request. You may upload a maximum of two documents to your transcript request. Supported format(s) are: JPG, DOC or PDF.
Please read the current academic regulations located on this webpage.
From the fall of 1978 through the summer of 2000, the following academic regulations applied:
Dean's List, High Scholarship - Full-time undergraduate student with a minimum term
GPA of 3.5 (3.3 prior to Fall 1993) as of the end of that term (fall or spring only).
On Probation, Low Scholarship - Student lacked 12 or more quality points having a 2.0 cumulative GPA.
Continued on Probation - Student who was previously on probation reduced the quality point deficit, but not below 12.
Dropped, Low Scholarship - Student did not earn a minimum term GPA of 2.0 and reduced the quality point deficit after a term on probation. (Beginning with the fall of 1999, this also included any new freshman who had a 0.0 term GPA during their first term - fall or spring.)
From the fall of 2000 through the summer of 2009, the following academic regulations applied:
Dean's List, Academic Excellence - Full-time undergraduate student with a minimum
term GPA of 3.5 as of the the end of that term (fall or spring only).
Academic Probation - Undergraduate or post-baccalaureate student whose cumulative GPA falls under the following minimums: 60 or more hours earned - 2.00 GPA; 30-59 hours earned - 1.90 GPA; fewer than 30 hours earned - 1.75 GPA.
Academic Probation Continued - Student previously on probation whose cumulative GPA increases, but does not reach the appropriate minimum indicated under Academic Probation.
Academic Suspension - Student previously on probation whose cumulative GPA does not increase, or a new freshman who has a term GPA of 0.0 during their first term (spring or fall).
Murray State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award associate, baccalaureate, masters, specialist and doctorate degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404.679.4500 for questions about the accreditation of Murray State University. Normal inquiries such as admission requirements, financial aid, educational programs, etc., should be addressed directly to Murray State University.
Fall 1948-Present: Semester
Fall 1943-Summer 1948: Quarter
Fall 1923-Summer 1943: Semester
Current Course Numbers
001-089 Special category post-secondary courses
090-299 Lower division undergraduate courses
300-499 Upper division undergraduate courses
500-599 Upper division undergraduate courses (prior to Spring 2011 could also be used as graduate courses)
600-899 Graduate courses
Prior to the fall of 1963, 400-level courses were for graduate credit only, and a "G" preceded the course number of any 200-level or 300-level courses that were graduate credit on legacy transcripts.
Eagle University & High School Records
Murray State University operated a training school for teachers that is now closed, and is the repository of that school's records. Eagle High School was operated by Murray State University at Ft. Campbell, KY from July 1983 to June 1990. A Murray Training School, College High School, University High School, or Eagle High School transcript is official if it bears the signature of the Registrar.
Graduate Students: 6 semester hours
Undergraduate Students: 12 semester hours
Prior to Summer 2005, full-time status during summer term was 6 hours for undergraduate students and 5 hours for graduate students. Prior to Fall 2020, full-time status for graduate students was 9 hours.
An asterisk (*) in the R column indicates this attempt does not count in the GPA because the course was repeated.
|Grades that may appear on transcript||Quality Points|
|E or F Failure||0|
|AU Audit, no credit earned||Not computed in GPA|
|CR Credit earned||Not computed in GPA|
|GR Academic Second Chance granted||Not computed in GPA|
|IP In Progress||Not computed in GPA|
|NR Grade not reported||Not computed in GPA|
|P Passing, credit earned||Not computed in GPA|
|R Deferred grade||Not computed in GPA|
|T# Weighted average grade||Varies|
|W Withdrew with no grade||Not computed in GPA|
|WE Withdrew Failing||0|
|WP Withdrew Passing, no credit earned||Not computed in GPA|
|X Absent from exam||0|
1948-1967: Murray State College
1930-1948: Murray State Teacher's College
1926-1930: Murray State Normal School and Teacher's College
1923-1926: Murray State Normal School
Verifications of Enrollment/Degree/Good Standing
Degrees awarded by Murray State University are recorded with the National Student Clearinghouse (NSC). Students, employers and other organizations may request verification of a degree directly from NSC by visiting their website and submitting a request. For any inquiries regarding payment, or how to submit a request, please contact NSC directly.
An enrollment verification serves as documentation that a student is enrolled for a particular semester as a full-time or part-time student. Enrollment verification certificates are frequently needed to verify eligibility for health insurance coverage and loan deferments.
Obtaining an enrollment verification-students
An enrollment verification can be printed through myGate following these steps:
- Log-in to myGate.
- Click on "Request an Enrollment Verification" under Student Links on the Academics tab.
- Select a term, type of verification, and number of copies.
Obtaining an enrollment verification-third parties
Murray State University has authorized the National Student Clearinghouse to provide enrollment verifications. Third parties can obtain verification of student enrollment by going to the NSC website.
International Student Verification Letter
All requests for an International Student Verification letter must include a completed request form. Please allow up to three (3) business days for your request to be completed.
CAUTION: This is unofficial information. Read the catalog for more information about Murray State's grade and repeat policies. For non-repeatable courses, the FIRST grade is removed from GPA consideration.
Graduate degree GPA's are different from undergraduate GPA's which include all undergraduate courses. Graduate degree GPA's are based on the courses listed on the Program Form and are specific to that program. Graduate degree GPA's are not printed on the academic transcript.
- To calculate your GPA: Enter the grade received in the class and the number of credit hours of the class.
- GPA hours are those hours which affect the GPA. Courses with grades of R, W, WP, P, or AU do not accumulate attempted hours. Courses with grades of E, WE, I, and X do affect the GPA so they have attempted hours even though no hours are earned.
Semester and Cumulative GPA Calculator
This calculator will compute your GPA for a single semester or, if you know your current GPA and total number of credits (review your Unofficial Transcript on myGate, Academics tab), it will compute your cumulative GPA including these current grades. The grades are not case sensitive. It will also compute your new GPA after a semester's grades, providing you know your current GPA and the number of credits you've taken.
Target GPA Calculator
This calculator will tell you what GPA you will need for your next semester, year, etc. to reach a GPA goal. You need to know your current GPA and the number of credits you've already completed. Then choose a target GPA and a number of credits in which to attain that target.
Course-Repeat GPA Calculator
Grade Change Deadlines
Prior Learning and Challenge Credit
Advanced Placement (AP) and College Level Examination Program (CLEP) Credit
Graduate Prior Learning Credit
Certain graduate programs may award credit for prior learning and/or provide proficiency reviews. A maximum of nine semester credit hours per degree program may be awarded for prior learning credit per degree. Contact the program coordinator for more information.
Procedure for Graduate Prior Learning Credit:
- A student must be currently enrolled at Murray State University to receive prior learning credit.
- All requests for prior learning credit must be approved by the student's academic advisor, program coordinator, collegiate coordinator or academic dean, and the university graduate coordinator. The request may be denied at any level of the review. All costs connected with the prior learning credit must be met by the student prior to departmental review. See the Schedule of Fees for details. Each department is responsible for adopting its own assessment policy to determine what credit a student is eligible to receive.
- Students desiring to receive prior learning credit must apply and pay for the prior learning credit on Marketplace.
- If the student successfully completes the departmental assessment, the academic advisor will complete the Graduate Level Prior Learning Credit Approval Form.
- Once the form is approved by all required parties, the university graduate coordinator will submit approval to the Office of the Registrar for posting of credit to the academic record. Prior learning credit awarded will be posted to the student's academic record in the semester in which the student is enrolled; however, no earlier than the first day of the semester.
- Prior learning credit may not be awarded for a course already completed unless the course is expired.
- A grade received in a regular course may not be changed by prior learning credit examination.
- Prior learning credit is subject to the eight-year time limit for degree applicability.
- Please note that prior learning credit is not offered for all graduate programs or courses.
Register & Pay for Prior Learning Credit
These policies are effective as of Fall 2009 grades.
Grade Point Average
To calculate a cumulative grade point average, divide the total number of quality points earned by the total hours attempted. Transfer credit is included in the cumulative GPA. Grades of AU, CR, P, R, W or WP do not affect GPA calculations.
Dean's List Honors (Undergraduate Students Only)
Full-time (courses in which a grade of P is received will not count toward full-time status for this purpose) undergraduate students who have attained a term grade point average of 3.50 or above in either a spring or fall semester will be placed on the "Dean's List" for that semester and the Dean's List designation will appear on the student's record. This requirement must be met at the time grades are posted. Grades of I may prevent a student from being placed on the Dean's List. Dean's List information is also displayed under the Academics tab on myGate. See the Dean's List website for a list of recipients.
Undergraduate students are expected to maintain at least a 2.0 cumulative grade point average (GPA). The conditions and actions described below pertain to students whose GPA's fall below 2.0.
A student will be on academic warning when his or her cumulative GPA is less than 2.0 but is at or above the values listed below for the number of hours the student has attempted. A student on academic warning may enroll for a maximum of 16 credit hours during a fall or spring term.
A student will be on academic probation when his or her cumulative GPA is less than the value listed below for the number of hours the student has attempted. A student on probation may register for a maximum of 16 hours in a regular semester.
|Hours Attempted||Cumulative GPA|
|80 or more||2.0|
Removal from Probation
A student will be removed from probation after the probationary semester by reaching or exceeding the appropriate cumulative GPA threshold listed above. Failure to do so will result either in a status of "continued on probation" or "academic suspension."
Continued on Probation
A student who does not meet the cumulative GPA threshold for his/her hours attempted, but earns a term GPA of at least 2.0 for the probationary semester will remain on probation and may register for a maximum of 16 hours in a regular semester.
An undergraduate student will be suspended from the university following a probationary semester in which he or she does not meet the criteria for continued on probation or removal from probation (see above). A student suspended for the first time may not re-enroll until one succeeding (fall or spring) term has passed.
A student who receives a second academic suspension may not re-enroll for two calendar years. A student who receives a third academic suspension will be indefinitely dismissed from the university. Students with extenuating circumstances that led to their academic suspension may appeal for earlier reinstatement. See the Appeals section on this webpage.
Reinstatement after Suspension
A student suspended for one term may register for classes in the following term after suspension, after discussing a degree plan with an academic advisor. A student suspended for 2 or more academic years must submit an application for readmission. Students who are reinstated are readmitted on probation. A student who has been suspended for a third time may not re-enroll at Murray State.
Academic Second Chance
Academic Second Chance (ASC) is an appeal procedure for an undergraduate student to request academic forgiveness for their courses. It applies to a single semester or series of semesters within which a student earned grades lower than a C. If approved, those terms would be excluded when calculating the student’s grade point average. No courses taken during the semesters approved for ASC would apply toward requirements for a degree.
A student who wishes to petition for ASC must have been separated from all institutions of higher learning for a minimum of two consecutive calendar years. If a student withdrew from a semester and the withdrawal appears on their transcript, the student is considered “enrolled” during that term.
An ASC request form may be submitted by an enrolled student after the student has reentered Murray State University and has earned a minimum of 12 new degree credit hours at Murray State University with a minimum GPA of 2.50 on all hours since re-enrolling. ASC requests are only valid for the student’s first baccalaureate degree. The ASC request form must be submitted to the Office of the Registrar, specifying the terms for which ASC is requested.
ASC courses remain a part of the transcript with a notation that academic second chance has been applied and that grades are not included in GPA calculations. If a course excluded by ASC was used as a repeat of an earlier course, the original course which had been excluded from grade point average consideration due to the repeat policy will be added back into the GPA as though it had never been repeated.
The new GPA is the official GPA of the university. Students need to be aware that some schools, agencies, academic areas, organizations, and scholarship programs may not recognize or allow ASC. ASC may be declared only once and may not be revoked.
Graduate students may request Academic Second Chance (ASC) through their advisor by submitting the Request for Academic Second Chance Form and a justification letter that includes details about the extenuating circumstances that caused hardship during the term(s) for which ASC is requested, as well as identification of specific terms for ASC. Academic Second Chance must be approved by the program director, department chair (where applicable), collegiate graduate coordinator or academic dean, and the university graduate coordinator.
Academic Suspension Appeal
A student who has been academically suspended or dismissed from the university and feels it was due to circumstances beyond their control may appeal in writing to the Registrar for special consideration. The student’s request will be forwarded to the Academic Appeals Committee for consideration. This committee is composed of two student members, a Student Affairs representative, and one faculty member from each of the academic colleges/schools. The committee reviews each case and makes decisions based on information provided to them by the student or other individuals. The student may be present for the hearing or may present his case in writing only. The student comes before the committee alone. Guests are not able to speak or be present.
A request form, with the attached documentation, should be submitted to the Office of the Registrar no later than seven (7) days prior to the beginning of the relevant semester. After three (3) suspensions, a student is not eligible to return to Murray State.
Tentative Academic Suspension Appeal Form Submission Deadlines:
August 10, 2020, for Fall 2020 semester (hearing via Zoom on August 12, 2020)
January 4, 2020, for Spring 2021 semester
May 17, 2021, for Summer 2021 semester
August 9, 2021, for Fall 2021 semester
Academic Appeal FAQ
Q. Do I have to be present at the hearing?
A. No. You have the right to be present at the hearing, but you are not required to attend. You can submit everything you want the committee to know and they will base their decision on that information plus any additional information supplied by the Office of the Registrar. It is to your advantage to attend the meeting so that you may provide additional information and answer any questions, if necessary.
Q. When and where are the meetings held?
A. The meetings are normally held the week before the semester begins. Once a meeting has been scheduled, you will be notified of the date, time, and location.
Q. What kind of documentation do I need?
A. You may provide any information that you feel will be relevant to your case. For example, if your grades are low due to frequent absences, you may wish to provide additional information regarding the reason for your absences.
Q. If I submit an appeal for the May hearing and it is denied, can I submit another
appeal for the August hearing?
A. No, students appealing for reinstatement for the fall term can choose to go before the committee in May or August, but not both.
Murray State University recognizes that differences of opinion or interpretation may arise between students and faculty members regarding the assignment of course grades. The university urges the student to first seek resolution through informal discussion with the appropriate faculty member. It should be noted that situations involving academic misconduct should be directed to the University Judicial Board.
The student initiates a meeting with the instructor of the class. The meeting must take place within the first twenty (20) days of the semester immediately following the term during which the incident of grievance is alleged to have occurred, exclusive of summer session.
If the matter is not resolved satisfactorily at the instructor level, meetings with the chair and dean must follow within ten (10) days of the initial discussion with the instructor. At the time of each meeting, the instructor, chair and dean must sign and date the grade appeal form.
Once all means of informal resolution on the collegiate level have been exhausted the student must submit a completed grade appeal form with supporting documentation to the Office of the Registrar within fifteen (15) days of the initial discussion with the instructor if the matter is not resolved satisfactorily.
The chair of the Academic Appeals Board shall convene that committee within twenty (20) days of the receipt of the grade appeal form and supporting documentation. The Appeals Board will hear the appeal from both the student and the instructor, separately. The Board will forward a recommendation to approve or deny the appeal to the Provost. A final decision is made by the Provost and will be sent to the appropriate academic dean, the student, and the instructor, within ten (10) days of the completion of the hearing, unless notified otherwise. The text of the recommendation and all pertinent testimony and gathered data shall be kept in confidence.
NOTE: If at any point in this process, the student alleges that actions have taken place that may be in violation of the Murray State University Non-Discrimination policy, this process must be suspended and the matter directed to the Office of Institutional Diversity, Equity and Access.
Under no circumstances will an appeal of a grade be accepted after one year from the end of the semester in which the grade was received. For the full policy, go to the current University Bulletin.
Personal Information Updates
Submit the Student Name Change Request Form along with a copy of your updated social security card and one of the following: marriage certificate, divorce decree, adoption papers, court order, driver's license, or passport. More than two forms of documentation may be required to establish the link from the original name to the requested name change. Please note that by filling out this form, this does NOT automatically change your username or email address.
Preferred First Name
Murray State University recognizes students may wish to use a name other than their legal name. When requested, the University will use a preferred first name on certain documents and online information sources. The official/legal name will remain on your permanent records, including but not limited to academic, employment, and tax records. Students may not designate a preferred last name. Students are encouraged to add a preferred first name prior to the start of a semester to assist instructors in consistently addressing a student throughout the course of a semester. Complete the Preferred First Name form.
Places the Preferred First Name is displayed:
- Class rosters in myGate will display the preferred first name with the official legal name for reference to other records by instructors
- Canvas will display the preferred first name only
Update Personal Phone Number or Mailing Address in myGate
Students, faculty, and staff can update their mailing addresses and phone numbers inside myGate.
- Log in to myGate
- Students - Click on Academics
- Faculty & Staff - Click Employee
- Click on Update your Personal Information
- Select Personal Information
- Click on View/Update Addresses and Phone
- In the middle of the screen, click on [Update Addresses and Phones]
- Update an existing address by clicking the link next to it or add additional addresses by selecting a new address type from the menu.
- Click Submit to add a new address.
Wouldn't it be nice to recognize the work you have already done by having an associate degree? The reverse transfer process helps you do just that by looking at your past and current credits among multiple institutions and putting them together to see if you qualify for an associate degree award.Click the arrow for more information
What are the benefits to me?
Finishing a college degree is an important milestone in your education. An associate degree is seen as a marketable credential for undergraduate students working their way through a baccalaureate degree.
An associate degree is also useful in obtaining a summer job or an internship--employers view a degree holder as someone who can "get the job done."
Life happens. At any time something unanticipated could happen and school is interrupted. An associate’s degree can be the edge needed when facing the job market unexpectedly.
It’s FREE and there is no risk – the hours earned at Murray State will apply toward both your associate and baccalaureate degrees. Not all Murray State courses may apply to an associate degree.
Is there a charge to participate?
Will I still be enrolled at Murray State University?
How does the Reverse Transfer process work?
Students who qualify for an invitation must meet all of the following conditions:
- Currently enrolled Murray State University students
- Seeking their first baccalaureate degree
- Completed at least 60 cumulative hours between Murray State and the community college
- Earned a minimum of 15 hours from the community college
- Have a minimum cumulative gpa of at least 2.00
Will earning an associate's degree impact my eligibility for financial aid, scholarships and/or military benefits?
What schools participate?
At this time, we have partnered with the following local community colleges:
- Henderson CC
- Hopkinsville CC
- Madisonville CC
- Owensboro CTC
- West Kentucky CTC
Additional schools may be added in the future.
How do I participate?
Each Fall (September) and Spring (February) semester, an email invitation will be sent from Murray State University’s Office of the Registrar to currently enrolled students who meet the minimum qualifications. If you did not receive an email but are interested in this opportunity, send an email inquiry to firstname.lastname@example.org. The email invitation will contain a link to a Reverse Transfer Degree Application. Students can only access this application by using their Murray State login credentials.
Is there a deadline to apply?
Am I guaranteed to earn an associate degree from my community college?
When will I receive my diploma and who will send it?
Can I participate in a commencement ceremony at my community college?
If I graduate with an associate degree, does that mean I cannot return to my associate degree granting school and take additional courses or pursue another degree?
If you have consented to participate in Reverse Transfer and you have questions about
your associate degree, contact your community college's registrar:
Henderson Community College - email@example.com
Hopkinsville Community College - firstname.lastname@example.org
Madisonville Community College - email@example.com
Owensboro Community and Technical College - firstname.lastname@example.org
West Kentucky Community and Technical College - email@example.com
If you have general questions about the Reverse Transfer process, contact firstname.lastname@example.org.