Academic Advising

The Academic Advising website offers students and advisors the opportunity to gain knowledge and skills to ensure a productive and positive academic advising experience. 

For Current Students

Undergraduate Students

All Murray State Undergraduate Students must be advised by an Academic Advisor in order to register for classes. 

What is Academic Advising?

Academic Advising is the ongoing process of consulting with an Academic Advisor in your academic field(s) in order to make the best decisions to ensure that your degree and career goals are met. Academic Advising is intended to help you, the student, know and use the resources available here at Murray State University, so that your higher education experience is as rewarding as it can be.

Your Academic Advisor will help you to achieve your academic and career goals. Your Academic Advisor is a faculty or staff member in the department that houses your area, major, or minor. He or she will assist you in making decisions about courses, schedules, and degree requirements.

Your Primary Academic Advisor will clear your Advising Hold, necessary for registration, once you have fulfilled requirements for academic advising, including arranging and attending an advising session with your Academic Advisor. 

Who is my Advisor?

In MyGate, click on the Academics tab and view the Student Info section. Your Primary Academic Advisor is listed here.

What are my Responsibilities for Academic Advising?

  • YOU are the key to your academic success! 

  • Know how and when to contact your advisor. Check posted office hours; know whether he/she can be reached by phone or e-mail or other means.

  • Make an advising appointment at least a week before your REGISTRATION date.

  • Review your RACR (Racer Academic Completion Report), determine classes needed in the coming term(s), and create a tentative schedule, including CRN #s, course #s, titles, times, instructors. 

  • See the RACR Tutorials if you have any questions or concerns on reading your RACR. 

  • Be sure that you know the requirements for your degree, area or major/minor, University Studies. (See Catalogs/Bulletins.)  Be sure you keep up with your grades, GPA, progress toward graduation. (Your RACR shows you all of these!)

  • Know the deadlines and policies for registration, financial aid, scholarships, tuition payment, drop/add, withdrawal, as well as for submitting forms for graduation. (See the Registrar's website for this information.)

  • Be aware of all university, college/school, and department policies and procedures that apply to you. (See the Registrar's website for your University Bulletin. Bulletin year is at the top of your RACR.)

  • Review all course syllabi at the beginning of every term to be sure that you are aware of the policies and procedures for each class that you take.

  • ASK QUESTIONS. Your Academic Advisor is here to help, or to direct you to the help you need!

What are my Advisor's Responsibilities?

  • Your Academic Advisor should be available to meet with you each semester, and should have regular posted office hours for academic advising. Leave ample time between your advising session and your registration date! Remember that some advisors have a LOT of advisees.

  • Your Academic Advisor should be well-versed in your area or major, and should be able to provide you with advice on selecting courses to reach your academic goals.

  • Your Academic Advisor should be able to help you to read your RACR and to make sure that you are fulfilling all needs toward graduation.

  • Your Academic Advisor should be able to help you to find the resources you need. Establish a good relationship with your Academic Advisor and he or she can help you to get the most out of your academic career at Murray State University.

  • Remember: your Academic Advisor ADVISES, but YOU make the decisions! You are responsible for your own academic success. 

NOTE: In the Summer, some Academic Advisors may not be readily available for advising (study abroad, research, etc.); if you have an immediate advising need and can not reach your advisor, please contact your Department Chair for help

Reminder: YOU are responsible for your academic success, and Murray State University Academic Advising is here to help you to achieve your goals.

If you need further assistance, please contact your Academic Advisor, Department Chair or Program Coordinator. You many also contact Academic Advising at msu.advising@murraystate.edu.

Graduate Students

Please contact your Department Chair or Program Coordinator for Academic Advising information.

Visit Quick Links for a list of campus-wide services.

Questions about your Program? Can't reach your Academic Advisor? Use the following links to contact your College/Department directly:

Still need help or not sure where to start? Contact msu.advising@murraystate.edu.

Registrar Calender will provide you with important academic deadlines. 

Visit Forms for Change of Major/Area/Advisor, Overload, Appeals, Name Change, Preferred First Name.

Visit Office of the Registrar and scroll down for Bulletins to check your RACR for Bulletin year in force for you.

Visit the Registrar's Office for information about academic records, enrollment verification, RACR questions and problems, transcripts and graduation, or call 270.809.5630.

Visit the Bursar's Office for information about tuition, fees and billing or call 270.809.4227.

Reminders: 

  • CHECK with the Bursar's Office before you drop classes.

  •  Visit Financial Aid for questions about refund, grants, loans and FAFSA or call 270.809.2546. FAFSA needs to be completed EVERY year.

  • Visit Scholarships for scholarship questions or call 270.809.3225.

    Contact the Scholarship Office before you drop or audit classes or change programs.

The Racer Academic Completion Report (RACR) is your interactive tool to track your progress toward graduation. Check out the RACR tutorials to learn how to read and use your RACR.

Learn how to use the What-If feature to see how your program of study would change with a different area, major, minor, second major or minor, Bulletin year, etc. Easy and fun to use!

Reminder: A Planning Worksheet can be helpful for making a semester-by-semester plan for courses you will need.

Murray State now utilizes myRegistration through myGate for students to register for classes. It's easy to use and we are confident you will like it.  Your advisor will use it too!  

myRegistration How-To Guide for Students

Note: You may need to complete a pre-registration verification form before you can register. 

A Planning Worksheet may be helpful for making a semester-by-semester plan for courses you will need. A Scheduling Grid can also be used for additional support. 

An Area is a comprehensive program that works with University Studies to make up your academic program. A Major and Minor work together with University studies to make up your academic program. Your program can be identified on RACR under your area or major.

Area or Major MUST be declared before registration following your completion of 45 credit hours. If you have/need a Minor, Minor must be declared before registration following your completion of 60 credit hours.

You may combine an Area and a Minor, or more than one Area, Major or Minor, but doing so likely will require extra credit hours. Discuss with your Academic Advisor and chairs/program coordinators of the programs you want to include.

Note: If your Financial Aid or Scholarship is linked to your current area or major check with the Financial Aid and/or Scholarship Office before changing your program.

You can find web, second-half semester and other term courses through myGate course search feature.

For questions about how transfer courses will count towards Murray State visit the Transfer Center website.

Access the Registrar's website and then click on Add/Drop Registration Information to learn more about these options. Talk with you academic advisor and staff in Financial Aid before you drop or audit a course. Make an educated decision.

Check out the Consent to Release Guide for information regarding what consent is and why you need to know it.

Trouble with your Academic Advisor? Connect with your department chair or contact msu.advising@murraystate.edu for assistance.

For Academic Advisors

Academic Advising Checklist - this is a Word Doc with Hyperlinks — review it, revise it, edit it, adapt it, make it your own.

Test Score Placement Chart


AP, CLEP, Testing Information


Transfer Equivalencies

Contact your advisees using myGate Teaching/Advising My Advisees. The envelope icon at the top of the page provides an email list for your advisees. A sample email is provided.

Your program should have a four-year Plan or you can use a generic plan worksheet

Need information or training? Contact Academic Advising at msu.advising@murraystate.edu.

The RACR, Racer Academic Completion Report, is the tool that the Registrar uses to determine a student's status and progress toward graduation. Advisors need to help students monitor their RACRs and to make sure all student RACRs are accurate and up-to-date. If coursework is missing or applied incorrectly, usually an advisor's intervention is needed to fix these problems. This training includes information on how to use, fix and get help with RACR. 

RACR is accessed through myGate, Teaching/Advising, RACR Degree Audit. If you do not have access to RACR (if the screen is blank), contact RACR office at msu.racr@murraystate.edu 

Fall 2022:

Green Zone Training: The Green Zone program is designed to give our students a way to recognize staff and faculty who have been trained to be resources and allies for student Veterans, active duty service members and their families. The goal is to make MSU a more Veteran-helpful university.

myRegistration: Get a refresher course or see the new scheduling software in action for the first time. 

Mid-semester Mindset:  Moving and grooving at mid-semester. Evaluate students’ success and prepare for advanced scheduling and productive academic advising meetings.


“I’m first!  Help me be successful.” How do you support our first-generation Racers?  

First-Year Academic Advising Model Pilot Update: Learn about the new advising pilot to support first-year Racer success and retention
Speaker:  Leanna McClure, Coordinator of First-Year Academic Advising         

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SPRING 2022:

  • The New University Studies Program - Effective Fall 2022

Session PowerPoint | Session Recording

  • Mental and Emotional Well-being of our Racers: How can I support students during challenging times? 

Session PowerPoint | Session Recording

  •  Navigating conversations on financial aid, billing and scholarships. What to ask, what to share, when to refer. 

Session PowerPoint | Session Recording

Starfish Student Success Network

Visit the Starfish website to view tutorials and how-to guides or to request a group or one-on-one training.

myRegistration is the new scheduling tool for students and advisors. It's accessible through myGate and is easy to use. Students like it and advisors will too!

myRegistration How-To Guide for Advisors

Training Recording (September 2022)

Transfer Center website

Note: Transfer students are directed to contact their Academic Advisors or Department Chairs as soon as they are admitted so that they can register as soon as possible. Transfer students should NOT wait until Transfer Spring or Racer Nation Orientation to be advised or to register for classes. Registration for Winter and Spring courses opens in early November, and for Summer and Fall courses in early April. For summer and winter breaks, set your out-of-office notifications so that students will be redirected to your Chair or Coordinator. 

The Starfish Student Success Network is Murray State's holistic student success platform that supports student engagement and success through academic support, student self-service capabilities, increased communication, and stronger connections between faculty, students, advisors and support services.  

The platform allows students to view their schedules and grades, ask for help, and connect with their success teams. Faculty and staff can use early alerts, kudos and progress reports to make sure students stay focused in classes while advisors, student support staff and administrators can support students and their journey towards educational success.   

What Starfish offers faculty, staff, and students:

  • Quickly provide feedback on undergraduate and graduate students and help connect them with services

  • Raise Flags for areas of concern

  • Provide positive reinforcement of successful behaviors through Kudos

  • Submit progress reports on students in courses

  • Access useful information on your students on one screen

  • Easily share your concerns with the right people at the right time

  • Socialize the breadth of available interventions available on campus

  • Easily record outcomes on student meetings

  • Plus, students can raise their own flags if they are struggling academically, socially, financially, or personally through the "Raise Your Hand" feature.

Starfish is linked through myGate Teaching/Advising tab and/or Canvas and is managed by the Center for Student Engagement and Success (Director Peggy Whaley; pwhaley@murraystate.edu / 270.809.2274).

Should your student or advisee drop or audit a class? Should you allow a student to audit your class? View information on the Registrar's website with regard to audit and withdrawing procedures, policies and deadlines. There are many factors that should be considered by the student, in consultation with you, prior to auditing or dropping a course. Identify the questions, getting answers, and helping the student make an informed decision is key.

Bursar's Note: Students MUST drop and add on the SAME DAY to reduce or prevent added expenses. Student or advisee should contact the Bursar's Office BEFORE dropping a class.

Financial Aid Office Note: Before dropping or auditing a class or changing program, student or advisee should contact the Financial Aid Office and consult with a Financial Aid Counselor.

Scholarship Office Note: Before dropping or auditing a class or changing program, student or advisee should contact the Scholarship Office. Audited courses do not count for most scholarships. If a student or advisee loses a scholarship, the student or advisee will receive information on appeals.

Before releasing any information (in person, over the phone, via email), be sure that you know your responsibilities. Check out Consent to Release and FERPA regulations for more information.

For Prospective Students

Contact Admissions or the Transfer Center to schedule a campus visit and to apply.

For New/Admitted Students

  • First-Time College Students: Register for Racer Nation Orientation. You will register for classes at orientation. Contact Admissions if you need to change or major or have questions about enrollment or bringing in credits.

  • Transfer and Graduate Students: Go to myGate, Academics and identify your Academic Advisor — contact Academic Advisor or department chair and register for classes. Contact the Transfer Center for questions about transfer or course equivalencies.

  • Summer Academic Advising: Your Academic Advisor is named on your myGate Academics tab. If you cannot reach your advisor over the summer, contact your Department Chair or Program Coordinator. They will be glad to help you while your regular academic advisor is away. If your Department cannot help, contact your Dean's Office. Don't wait — get the advising you need when you need it!

  • All students: As soon as you are admitted to Murray State University, connect with your academic advisor (found in myGate, academics tab).

 

The Academic Advising website is a resource of Murray State University Academic Advising. Questions, comments, suggestions? Please email msu.advising@murraystate.edu

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