Murray State Personnel Policies and Procedures Manual

Due to periodic change in federal and state law and in Murray State's Board of Regents' mandates, policies and procedures contained in this manual are subject to change. As University policies and procedures are modified and developed, revisions and additions will be made to the manual as quickly as possible. However, due to the time involved in the revision and distribution process, it is incumbent upon the reader to verify that a particular policy is the most current.

Additional policies and procedures are at Murray State's policy mall.

Tracking document for approved changes to the Personnel Policies & Procedures Manual.

Printable policy manual.

OUTLINE OF PERSONNEL POLICIES and PROCEDURES MANUAL

  1. INTERPRETATION AND RIGHTS

    1. Interpretation

    2. Disclaimer of contractual significance

    3. Reservation of rights

    4. Overview of the manual

  2. EMPLOYMENT

    1. DEFINITION OF FACULTY AND STAFF

      1. Definition of faculty

      2. Definition of staff

    2. STAFF STATUS

      1. Regular staff employees

      2. Temporary staff employees

    3. AFFIRMATIVE ACTION POLICY

    4. RECRUITMENT, SELECTION AND EMPLOYMENT

      1. Registering a budgeted staff position when a vacancy occurs

      2. Registering a new regular staff position

      3. Recruitment of regular staff employees

      4. Hiring a regular staff employee

      5. Recruitment and hiring of temporary staff

    5. PROBATIONARY PERIOD

    6. EMPLOYMENT OF RELATIVES

    7. PROMOTIONS AND TRANSFERS

      1. Definitions

      2. Requirements

      3. Promotion and transfer procedures

      4. Administrative procedures

      5. Transfer of accrued vacation and sick leave

    8. DEMOTIONS

    9. RESIGNATION

    10. TERMINATIONS AND LAYOFFS

      1. Involuntary termination

      2. Layoff

    11. MANDATORY RETIREMENT

      1. Non-tenured faculty and staff

    12. EXIT INTERVIEW AND CLEARANCE PROCEDURE

      1. Department responsibility

      2. Responsibility of departments to be cleared

      3. Faculty

      4. Staff

    13. EMPLOYEE EXEMPTION FROM THE STATE WAGE AND HOUR LAW

      1. Executive

      2. Administrative

      3. Professional

      4. Supervisory

  3. PAYROLL AND WORKING HOURS

    1. WORKING HOURS

      1. Workweek

      2. Shifts

      3. Days

    2. PAYROLL

      1. General information

      2. Non-exempt staff

      3. Exempt staff

      4. Faculty

    3. PAYROLL DEDUCTIONS

      1. Required deductions

      2. Optional deductions

      3. Procedures

    4. OVERTIME AND EXCEPTIONAL COMPENSATION

      1. Requirement to pay overtime compensation

      2. Time off without pay

      3. The workweek for computing overtime

      4. Working hours

      5. Compensation for University holidays

      6. Unscheduled University closing

      7. Overtime for the same employer

    5. PAY PLAN

      1. Wage scale

      2. Wage increases

      3. Change of job

      4. Reclassification

    6. EXTRA COMPENSATION FOR STAFF

      1. Criteria for receiving extra compensation

      2. Eligibility for extra compensation

      3. Limitations on extra compensation

      4. Grants and contracts requirements

    7. RECORDING TIME WORKED

      1. Method of recording time worked

      2. Verification of time worked

      3. Record retention

    8. ABSENTEEISM

      1. Notifying supervisor of absence

      2. Consequences of failure to notify supervisor or department of absence

      3. No pay is authorized for the following unexcused absences

      4. Centralized University records

    9. PERFORMANCE EVALUATION

      1. Purposes of the evaluation

      2. Procedure

      3. Appeal process

    10. REST PERIODS

    11. WEATHER

      1. When the University remains open during inclement weather

      2. When the University closes due to inclement weather

  4. LEAVES OF ABSENCE

    1. GENERAL LEAVES OF ABSENCE

    2. VACATION LEAVE

      1. Eligibility

      2. Accrual and accumulation

      3. Scheduling/Utilization of vacation leave

      4. Transfer of accrued vacation leave

      5. Compensation for accrued vacation leave upon separation of employment

    3. SICK LEAVE

      1. Eligibility

      2. Accrual of sick leave

      3. Transfer of accrued sick leave

      4. Granting/Utilization of sick leave

      5. Requesting sick leave

      6. Evidence of disability

      7. Extension of leave

      8. Reinstatement of sick leave for former employees

      9. Coordination with Workers' Compensation

      10. Disability retirement

    4. HOLIDAYS

      1. Establishing the University calendar

      2. Holiday compensation for regular employees

      3. No holiday compensation

    5. PERSONAL LEAVE

    6. EDUCATIONAL LEAVE

    7. MILITARY LEAVE

    8. ANNUAL MILITARY LEAVE WITH PAY

    9. VOTING

    10. FUNERAL LEAVE

    11. THE EMPLOYEE AND THE JUDICIAL SYSTEM

      1. A party to the litigation

      2. Witness

      3. Jury duty

    12. PUBLIC SERVICE LEAVE OF ABSENCE WITHOUT PAY

    13. FAMILY AND MEDICAL LEAVE

    14. MARRIAGE

    15. SICK LEAVE BANK

      1. Responsibility

      2. Membership

      3. General operating procedures

      4. Contributions

      5. Criteria for Sick Leave Bank usage

      6. Application and withdrawal

      7. Sick Leave Bank application and approval process

      8. Appeals Committee

      9. Discontinuation

  5. OTHER BENEFITS

    1. GROUP LIFE AND MEDICAL INSURANCE PROGRAM

      1. Eligibility

      2. Life insurance

      3. Optional life insurance coverage

      4. Medical insurance

      5. Tax-Saver Program

      6. Coverage periods

      7. Consolidated Omnibus Budget Reconciliation Act

      8. Coverage during pending disability retirement

      9. Right to change benefit coverage

    2. KENTUCKY TEACHERS' RETIREMENT SYSTEM/OPTIONAL RETIREMENT PROGRAM

      1. Eligibility

      2. Information resources

      3. Social Security

      4. Type of system

      5. Deferred income tax payments

      6. Administration

      7. Contributions

      8. Relation of contribution, salary, and service credit - Kentucky Teachers' Retirement System

      9. Annual statement of account

      10. Beneficiary designation

      11. Benefit coverage

      12. Reciprocity - Kentucky Teachers' Retirement System

    3. KENTUCKY EMPLOYEES RETIREMENT SYSTEM

      1. Eligibility

      2. Information resources

      3. Social Security

      4. Type of system

      5. Administration

      6. Reciprocity

      7. Beneficiary designation

    4. SOCIAL SECURITY

      1. Record requirements

      2. Payroll deductions

      3. Deduction exemptions

    5. WORKERS' COMPENSATION

      1. Accident reporting requirements

      2. Statutory benefits under the law

      3. Additional benefits provided by the University

    6. UNEMPLOYMENT COMPENSATION

      1. Eligibility

      2. Between school term ineligibility

    7. DISABILITY RETIREMENT INCOME

    8. TAX-SHELTERED ANNUITIES

      1. Intent of 403 (b) plans

      2. Approved companies

    9. KENTUCKY PUBLIC EMPLOYEES DEFERRED COMPENSATION PLANS

      1. Available information

      2. Enrollment in the plans

      3. Changes in existing plans

    10. UNIFORMS

    11. EDUCATION TUITION WAIVERS

      1. General qualifications

      2. Qualifying courses

      3. Employee responsibility

    12. G.E.D. EXAMINATION FEE WAIVER

      1. General qualifications

      2. G.E.D. Examination

  6. RIGHTS AND RESPONSIBILITIES

    1. STAFF GRIEVANCE

      1. Definition of a grievance

      2. Exemptions to this policy

      3. Procedure

    2. REPORTING ALLEGATIONS OF DISCRIMINATION AND DISCRIMINATION GRIEVANCE PROCEDURES

      1. Grievance Procedures

      2. Grievance/Complaint Preparation Guidelines

    3. EMPLOYEE DISCIPLINE

      1. Procedures

      2. Offenses and disciplinary action

      3. Action for continuation of offenses

      4. Record retention

    4. SAFETY COMPLIANCE

      1. Management responsibility

      2. Employee responsibility

      3. Employee rights

      4. Compliance with the law

      5. Disciplinary action including termination

    5. PERSONAL FINANCIAL RESPONSIBILITY

      1. University's responsibilities due to employee's external indebtedness

      2. University's obligation to collect internal indebtedness

    6. DRUG-FREE WORK PLACE

    7. ON-CAMPUS VEHICLE PARKING

    8. UNIVERSITY GOVERNANCE SYSTEM

      1. Purpose

      2. Authority

      3. Reviewed

      4. The Staff Congress

      5. The University standing committee system

      6. The University standing committees

      7. Affirmative Action Committee

    9. SEXUAL HARASSMENT

    10. COMMITTEE MEETINGS

    11. OUTSIDE EMPLOYMENT

    12. INTELLECTUAL PROPERTY

    13. WEAPONS AND DANGEROUS MATERIALS

  7. SERVICES AND OPPORTUNITIES

    1. EMPLOYEE ASSISTANCE PROGRAM

    2. HEALTH SERVICES

    3. DIAGNOSTIC AND REMEDIATION SERVICES

    4. ATHLETIC TICKETS

    5. UNIVERSITY BOOKSTORE

    6. RECREATIONAL FACILITIES

    7. LIBRARY PRIVILEGES

Murray State University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools Commission on Colleges to award associate, baccalaureate, masters, specialist, and doctorate degrees.  Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404.679.4500 for questions about the accreditation of Murray State University.

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